Office Administrator

Hiring: Office Administrator - Temple Beth Israel, Waltham MA

About Temple Beth Israel (TBI)

Located in Waltham, MA, Temple Beth Israel is a vibrant, egalitarian, and inclusive independent synagogue with a 100-year history. We value community, tradition, and inclusion , welcoming people of all backgrounds, including interfaith and LGBTQ+ families.

With about 100 members, our community is growing, with a vibrant “NextGen” group of members in their 20s and 30s and expanding offerings for young families .

Our synagogue life centers on prayer, celebrating Jewish holidays, learning, social justice, and being together in community. We hold services every Shabbat morning followed by a community lunch, and host a monthly Shabbat dinner or potluck. We are looking for an office administrator who is organized, tech-savvy, and ready to be a warm, welcoming presence for members and guests.

Summary

Manage office communications, financial and organizational data, operations and facilities, and perform other duties as assigned.

• Status: Part-time (20 hours per week), Hourly.
• Schedule: 9:30 am – 1:30 pm with some flexibility. Occasional evening or weekend work for holidays or community events required
• Paid Time Off: 7 Federal and up to 13 Jewish holidays that fall on regularly scheduled work days; 60 hours of inclusive PTO (Vacation, Sick, and Personal time) accrued at 5 hours / month.

Key Responsibilities

• Communications: Create and distribute e-blasts, printed bulletin, event flyers and other communications, update website and social media
• Financial and Data Management: Handle QuickBooks (AP/Payroll), assist in preparing budget and financial reports, and manage the ShulCloud member database/grant reporting.
• Synagogue Support and Operations: Coordinate and support events with board and committee members, and clergy.Oversee the master calendar.
• Facilities: Manage vendors and contractors, cleaning staff, building maintenance projects.

Qualifications

• Tech: Proficiency with QuickBooks, MS Office and Google Platforms, Constant Contact. Experience with ShulCloud, WordPress, Canva and other office apps are a plus.
• Experience: Non-profit administrative background and familiarity with Jewish traditions. Detail-oriented, independent, interpersonal skills, and professional with sensitive information.

How to Apply

Interested candidates should submit a resume and a brief cover letter to [email protected] with the subject line: “Office Administrator Application – [Your Name]” . Please include 2-3 samples of relevant work (e.g., a flyer, a redacted newsletter, or a sample spreadsheet) that show us what you’re capable of doing.

Job Type: Part-time

Pay: $20.00 - $25.00 per hour

Expected hours: 20 – 30 per week

Benefits:

• Flexible schedule
• Paid time off

Work Location: In person