Litigation Legal Assistant (hybrid)

About the job
Merchant & Gould has been a leader in intellectual property law for more than 100 years. We are recognized as one of the most active filers of patents in the country, and are consistently rated among the top patent, copyright and trademark firms.

Merchant & Gould is currently seeking a litigation legal assistant. This position is located in our Boston location. The salary range for this role is $75,000 - $90,000, based on years of experience.

Summary of Position (hybrid):

The Litigation Legal Assistant will support an extremely busy partner as well as 2-3 additional time-keepers. This individual will serve as the right hand to the partner, who practices IP Litigation as well as some trademark prosecution. Qualified candidates will thrive in a fast-paced role, exhibiting flexibility, proactivity, impeccable attention to detail, ability to implement effective organizational systems, and facility with learning applications and technology. This role also includes executive assistant responsibilities including calendar, schedule and travel management. Experience with the litigation cycle, documents and court filings are required. This is an exciting role for a smart, motivated and proactive individual, looking to join our new Boston Office.

In order to perform one (1) or more essential functions of this role, a minimum of three (3) days in the office is required.

Responsibilities:

• Provide administrative support such as meeting arrangements, calendar appointments, update contacts information, handle routine correspondence, make photocopies, arrange travel, process expenses and reimbursements, etc.
• Review and prioritize incoming email and regular mail, scan (if necessary) and distribute case-related items to team, and file in appropriate electronic file of document management system.
• Draft, format, and revise letters, memoranda, pleadings, forms, and other documents.
• Proofread client and court documents.
• Open and maintain new client and matter files.
• Manage attorneys’ docket; communicate deadlines to team.
• Enter timesheets and assist with processing client billing, including reviewing and sending out client invoices
• Processes incoming vendor invoices for payment.
• Establish, organize and maintain case files, including pleadings, correspondence, notebooks, depositions, exhibits, production documents, document indexes, electronic form and in paper if required.
• Retrieve files, cases, depositions, exhibits, documents, and other information as requested.
• Prepare for and electronically file pleadings with the Court, and service of same
• Make necessary arrangements for depositions.
• Assist team in preparation for out-of-town depositions and trial.
• Assist other members of the litigation group when necessary.
• Perform other duties or projects as assigned or requested.

• 5+ years of assistant experience, with 1-2 years of litigation experience preferred
• Obtain and maintain a working knowledge of attorneys’ areas of practice and familiarity with legal terminology, current court rules, and procedures.
• Obtain and maintain a working knowledge of M&G systems, policies and procedures. Attend and complete additional specific training as needed.
• Excellent computer skills in Microsoft Office Suite (Word, Excel, Outlook, Sharepoint, Adobe Acrobat), 3E and other software specific to the firm and the litigation group.
• Positive, collaborative attitude and ability to stay calm under pressure.
  Must be a team player.
• Ability to organize and prioritize numerous tasks and complete them under time constraints. Ability to work at high level of mental effort while handling multiple tasks. Ability to concentrate on details.
• Ability to proofread typed material for contextual, grammatical, typographical or spelling errors.
• Interpersonal skills necessary to communicate and follow instructions from a diverse group of clients, attorneys, paralegals and staff.
• Willingness to be flexible to work overtime when necessary. Work occasionally requires more than 37.5 hours per week and may occasionally require irregular hours.
• Ability to occasionally lift packages over 20 pounds.
• Excellent attendance and reliability.

We are equally committed to providing competitive, affordable health and wellness benefits to help take care of yourself and your family, including: a competitive salary, a comprehensive benefits package that includes employee medical, dental, vision, life, AD&D insurance, short- and long-term disability, 401(k) match, and ten firm holidays.
To be considered, please apply online at Career Opportunities (merchantgould.com). Please provide a resume and professional references.
Merchant & Gould provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. We welcome candidates with disabilities. If you need any accommodation during the application or the recruiting process, please contact our Human Resources Department at 1-612-332-5300.