Administrative Support Specialist

Job Description

Join our team at Harvest Table with Brandeis University as an Administrative Support Specialist! In this role, you’ll manage the union employee call-out line and handle scheduling to cover open shifts based on the seniority list.

***Shift: 5:30 AM - 2:00 PM, Monday through Friday***

Job Responsibilities

- Assist the management team under the guidance of the HR Manager regarding call-outs and attendance.

- Attend weekly or biweekly managers' meetings to review call-out logs and attendance records.

- Coordinate shift coverage for call-outs, PTO, and vacation for union employees.

- Keep attendance records updated for each union employee.

- Collaborate with managers on attendance reviews and prepare disciplinary templates for presentations.

- Maintain PTO and vacation tracking for the management team.

- Help managers arrange coverage for PTO/vacation requests submitted in advance.

- Handle a high volume of phone calls.

- Support HR filing and administrative tasks.

- Perform additional duties as assigned by the HR Manager.

At Aramark, developing new skills and doing what it takes to get the job done make a positive impact for our employees and for our customers. In order to meet our commitments, job duties may change or new ones may be assigned without formal notice.

Qualifications

• High School Diploma/GED required
• 1-2 years previous administrative or office experience preferred
• Proficient in Microsoft Office (Word, Excel, PowerPoint)
• Excellent verbal and written communication
• Previous union experience highly desired
• Customer service: 1 year (Preferred)
• Bilingual, highly preferred

Education

About Aramark

Our Mission

Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet.

At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other characteristics protected by applicable law.

About Aramark

The people of Aramark proudly serve millions of guests every day through food and facilities in 15 countries around the world. Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. We believe a career should develop your talents, fuel your passions, and empower your professional growth. So, no matter what you're pursuing - a new challenge, a sense of belonging, or just a great place to work - our focus is helping you reach your full potential. Learn more about working here at or connect with us on Facebook , Instagram and Twitter .