Administrative Assistant
Job Description
Job Description
We are looking for an Administrative Assistant to join our team in Rockland, Massachusetts. This is a contract position that offers a dynamic work environment, ideal for someone with strong organizational skills and a background in leasing or property management. The role involves engaging with residents, managing data accurately, and providing excellent administrative support.
Responsibilities:• Provide administrative support to ensure the smooth operation of daily tasks, including managing schedules and documentation.
• Communicate effectively with residents by answering inquiries, providing information, and coordinating unit showings.
• Process resident applications with accuracy and attention to detail.
• Enter and manage data in property management systems, ensuring information is up-to-date and accessible.
• Utilize Microsoft Office Suite to create reports, organize files, and support team activities.
• Assist in leasing-related tasks, such as interacting with residents and facilitating property-related processes.
• Maintain a positive and welcoming demeanor when interacting with residents and team members.
• Collaborate with team members to ensure efficient communication and workflow.
• Learn and adapt to property management software systems, such as Yardi, with training provided.
• Uphold confidentiality and professionalism when handling sensitive information.• Proven experience in administrative roles, preferably in leasing or property management.
• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
• Strong communication skills, both written and verbal, to interact effectively with residents and colleagues.
• Tech-savvy with the ability to quickly learn and navigate property management software.
• Attention to detail and organizational skills to handle multiple tasks and prioritize effectively.
• Friendly and detail-oriented personality suited for resident-facing interactions.
• Ability to work independently and as part of a team.
• Previous experience with Yardi software is a plus, but not required.
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