Assistant Registrar

About the Clark

The Clark is a leading cultural institution and actively seeks employees who are energized and motivated by its dual mission as an art museum and a center for research and higher education, dedicated to advancing and extending the public understanding of art. The Clark’s mission and its geographical location define three essential aspects of its character and identity: the quality of its art, the beauty of its pastoral setting, and the depth of its commitment to the generation of ideas. Clark employees enjoy the opportunity to live and work in the Berkshires of Western Massachusetts, a place of rich natural beauty, a dynamic environment defined by its deep cultural resources, and a region that is growing as both a center of innovation and a major tourist destination. Position Summary

The Assistant Registrar supports the institute's registration team in the management, care, documentation, and logistics of artworks in the institute's custody. Working under the supervision of the Senior Registrar and Registrar for Exhibitions, the Assistant Registrar helps to coordinate object movement, maintains collection records, assists with exhibition and loan logistics, and ensures adherence to museum standards for object care and documentation.

Major Duties and Responsibilities (Essential Functions)

• Support the Senior Registrar in processing outgoing loan requests and preparing related documentation.
• Support the Senior Registrar in processing incoming long-term loans, gifts, and acquisitions and preparing related documentation.
• Assist with the physical movement, labeling, inventory, and rehousing of collection objects.
• Help maintain up-to-date location tracking and catalog records for the permanent collection, long-term loans, and acquisitions.
• Aid in coordinating conservation assessments and photography scheduling.
• Assist with maintaining organized digital and paper files.
• Process books, change forms, and conservation documentation and enter and upload information into collections management system (TMS).
• Assist Senior Registrar with the preparation of insurance certificates, shipping receipts, and reports as needed for the permanent collection and long-term loans.
• Assist Registrar for Exhibitions in all aspects of preparing for, installing, and dismantling exhibitions, including exhibition documentation (electronic and paper), preparing condition report notebooks, receipts, certificates of insurance, and updating location changes in the museum’s collection management system (TMS).
• Assist with courier installation and deinstallation activities, ensuring proper handling and tracking of objects.
• Maintain accurate records in the museum’s collections management system (TMS) for all exhibition-related object movements.
• Contribute to departmental projects, including data clean-up, storage upgrades, and policy documentation.
• Become a trained and certified screener of the TSA Certified Cargo Screening Program.
• Other relevant duties as assigned.

Hourly Rate Range: $26.00 - $28.90

Minimum Qualifications

Education, Training, and Skills

• Bachelor’s degree in art history, museum studies, or related field preferred; equivalent combination of education and experience will be considered.
• Must be able to pass a TSA required Security Threat Assessment. Must be able to complete and pass TSA training and testing requirements at the screener level.
• Ability to work collaboratively and cooperatively within a team comprised of museum staff, contractors, vendors, and couriers.
• Strong communication and interpersonal skills.
• Commitment to the values of diversity, equity, inclusion, and accessibility.
• Ability to represent the museum professionally during courier assignments, which may involve long hours, delays, and physically demanding circumstances.

Work Experience

• Minimum of 3 years relevant experience preferred.
• Work experience in a non-profit arts organization, art museum, gallery, or library.

Physical Demands and Work Environment
The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Physical Demands: The position requires working at desk and using a computer for prolonged periods of time. The position also requires standing, walking, bending, climbing, reaching, and strenuous lifting/moving objects up to 25 pounds.

• Work Environment: Work will usually be performed in an office environment and museum spaces. The noise level in the work environment is usually low to moderate. Some work will be performed outside, potentially in inclement weather. Some travel will be required.

• Requires flexibility for courier travel, including long transit times, irregular hours, and varied accommodations and environments.

Employment at the Clark is contingent on the verification of background information submitted by the applicant.

The Clark is an equal opportunity employer, and is committed to the principles of diversity, equity, inclusion, and accessibility (DEIA) . We strongly encourage applications from individuals from all identities and backgrounds.

The Clark provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression or transgender status, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, leaves of absence, compensation and training.

The Clark considers equivalent combinations of experience and education for certain jobs. All candidates who believe they possess equivalent experience and education are encouraged to apply.