Office coordinator

Job Description

The College Access & Success Coordinator is responsible for excellent educational programming that achieves the Uncommon mission of preparing its students for success at competitive four-year colleges and universities.

• _ESSENTIAL DUTIES AND RESPONSIBILITIES_** _(including, but not limited to)_
• **General Administrative Duties –** Performs general administrative duties such as answering phones, ordering office supplies, and facilitating mailings and electronic submission of school documents to colleges.
• **College Visit Coordination–** Coordinates and schedules college admissions officer visits to school during the fall semester. Manages and tracks student requests to attend college visits.
• **Data Management** – Manages the collection and input of student data including standardized test scores, contact information for partner colleges & universities, event RSVP and attendance, etc.
• **Financial Management –** Manages expense reporting and reimbursement requests for both the Alumni Coordinator and the Director of College Completion via purchase order software. Assists Alumni Coordinator with gathering student materials and compiling reimbursement reports for the Alumni Book Scholarship.
• **Family Communication –** Assists with the scheduling of seasonal parent meetings for college counselors. Communicates regularly with students and parents via hard mailings, email blasts, phone blasts and direct phone calls.
• **Special Event Planning** – Works with office staff on the planning, implementation and execution of all special programs and events **.** These events include, but are not limited to mock interviews, college road trips, college fairs, essay writing retreats, Alumni Day, Senior Signing Day, Graduation, etc.
• **Professional Development** – Participates actively in all training and professional development sessions throughout the year
• **Staff Relationships** – Meets weekly with office staff to check in on departmental tasks and milestones. Reports to Director of College Counseling. Coordinates with the Operations staff regarding family paperwork and contact information.
• _SCHEDULE_**
• Be present and engaged throughout the school day, on a schedule approved by their Manager, in accordance with the School calendar.
• Work periodic evenings (school wide events such as report card conferences, student performances, etc.)
• Commit to continual professional growth, participating actively in department meetings, faculty meetings, and other meetings.
• Participate in an annual three-week staff orientation and training.
  
  

Qualifications

• 2-3 years of office experience preferred, ideally with an education agency
• Excellent communication skills, both verbal and written
• Strong interpersonal skills with students, parents, colleagues and community members
• Basic finance skills and comfort learning new finance processes
• Strong organization skills and attention to detail
• Excellent computer skills, including Microsoft Word, Excel, Publisher, PowerPoint
• Maturity and ability to work independently
• Must enjoy contact with children and parents
• Ability to manage multiple tasks and meet tight deadlines
• Prior experience working in schools and/or urban communities preferred
• Spanish-speaking skills strongly preferred to support effective communication with our students, families, and community members.
• Able to lift and move packages up to 30 lbs.
• Bachelor’s degree required
  
  

Additional Information

• Our people are what make us Uncommon.** We offer competitive compensation and comprehensive benefits that support the personal health, wellness, and finances of our staff and their families. Our compensation philosophy values equity & fairness and attracting & retaining top talent.
  
  

**Compensation**

Compensation for this role is between $19 per hour to $26.01 per hour. Most candidates who meet job description requirements will receive an offer of $19 per hour - $20.55 per hour.

Starting pay is determined using various factors including but not limited to relevant professional development, education certifications, and tenure with Uncommon Schools.

**Benefits**

• Generous paid time off inclusive of sick time, paid holidays, and 10 weeks of paid breaks (Spring, Winter, and Summer).
• Extensive, best-in-class training and development
• Comprehensive health, dental, and vision insurance plans + pre-tax flexible spending (FSA), dependent care (DCFSA), and health saving accounts (HSA)
• Financial Planning
• Pension through Mass. Teachers Retirement System
• 403(b) retirement savings program
• Paid leave of absence options (parental, medical, disability, etc.)
• Mental health and counseling support + wellness benefits
  
  

_*A detailed list of all benefits is located[HERE]( _

At Uncommon, we believe that a supportive and welcoming environment helps our students, staff, and community thrive. We are dedicated to building a team that brings a wide range of perspectives and experiences, reflective of the communities we serve---with over 70% of our staff identifying as people of color. Our organization values respect and open dialogue on important topics that shape our school culture.

As an equal opportunity employer, Uncommon provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. We also ensure that individuals with disabilities receive all privileges and benefits associated with employment and are provided reasonable accommodations for the interview process and to perform core job functions. If you would like to request an accommodation, please email [email protected].