PROJECT COORDINATOR

Job Description

Job Description

Description

We are currently seeking a motivated and experienced Project Coordinator to join our Boston, MA office , supporting our Mission Critical sector. This role works closely with Principals and Project Managers to keep projects organized, on track, and running efficiently.

The Project Coordinator will play a key role in managing project documentation, coordinating communication across teams, and supporting day-to-day operations throughout all project phases. This position requires strong attention to detail, the ability to prioritize in a fast-paced environment, and a proactive approach to supporting complex, high-impact projects.

KEY RESPONSIBILITIES

• Provide administrative support for all construction documentation, including logging, tracking, and distributing shop drawings, submittals, and RFIs to ensure timely responses and contract compliance.
• Provide document control support for drawing issuances at all phases (30%, 60%, 90%, 100%) including addenda, ensuring proper organization, version control, and distribution. Upload and maintain project documentation on platforms such as AWS and Procore, ensuring accuracy, accessibility, and compliance.
• Coordinate project resources, schedules, calendars, and meetings, including preparation of design meeting minutes, field reports, and travel arrangements for project teams.
• Assist with AIA contracts and consultant agreements
• Coordinate with internal teams across multiple offices to ensure alignment, communication, and timely delivery of project information.
• Prepare, assemble, and manage permit documents, drawing packages, affidavits, and closeout procedures to streamline project deliverables.
• Perform clerical duties such as drafting documents, generating reports, data entry, and maintaining CRM systems, ensuring accurate and updated records.
• Stamp, seal documents, and assemble affidavits for permit packages.
• Respond to emails and calls professionally, providing exceptional communication and customer service to project stakeholders.

SKILLS, KNOWLEDGE AND EXPERTISE

• Preferred minimum 5+ years of experience.
• Bachelor’s Degree (Preferred).
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Familiarity with project management software such as Unanet (preferred).
• Experience with document control systems such as Procore, AWS, or similar platforms (preferred).
• Strong organizational and communication skills.
• Ability to multitask and prioritize in a fast-paced environment.
• Ability to work both independently and collaboratively.
• Notary Public (Plus).

BENEFITS

• Opportunity to work on diverse projects.
• Supportive and collaborative work environment.
• Competitive compensation and benefits package including medical, dental, and vision, 401(k) matching, commuter benefits, PTO, and paid company holidays.