Policy, Strategy and Oversight Coordinator

Job Title: Policy, Strategy & Oversight Coordinator
Location: Boston, MA 02129
Duration: 3-Month Contract
Work Type: Event-Based Assignment

Position Overview

We are seeking a Policy, Strategy & Oversight Coordinator to support the Engineering & Maintenance (E&M) Operations team. E&M includes over 1,400 employees responsible for maintaining fixed infrastructure such as Track, Signals, Communications, Power, Stations, and Facilities.

This role provides critical administrative and on-site support for a semi-annual, two-week employee safety and engagement training program, along with additional support for safety-related initiatives.

Key Responsibilities

• Support the E&M Safety Series (ESS), a two-week full-shift training event for 1,400+ employees

• Prepare schedules, name tags, feedback surveys, and related materials

• Set up and break down AV equipment (projectors, screens, microphones, speakers)

• Restock classroom and event materials

• Create and manage Excel files to track attendance and feedback data

• Provide directions and answer questions during training events

• Schedule training sessions and coordinate instructor availability

• Manage room reservations and Outlook calendar invites

• Track participation and follow up with employees who miss sessions

• Upload attendance records into the Learning Management System (LMS)

• Support additional administrative tasks and continuous improvement initiatives

Minimum Qualifications

• Proficiency in Microsoft Office (Outlook, Word, Excel, Teams, PowerPoint)

• Experience with AV equipment setup and troubleshooting

• Strong communication skills with the ability to engage diverse groups

• Ability to manage multiple tasks and take initiative

• Organized, reliable, and detail-oriented

• Ability to lift up to 35 lbs

Preferred Qualifications

• Experience in event coordination or event management

• Familiarity with Microsoft Publisher, mail merge, and Learning Management Systems

• Logistics coordination experience

Work Location

Primary reporting location: 21 Arlington Ave, Boston, MA 02129
Training event location (specific dates below): 440 Riverside Ave, Medford, MA

Schedule

Typical hours: 8:00 AM - 4:00 PM (flexibility to adjust start/end times)

Mandatory On-Site Event Schedule (May 4-22):

• May 4-8: 7:00 AM - 3:00 PM

• May 11: 5:00 AM - 3:00 PM

• May 12: 5:00 AM - 6:30 PM

• May 13: 9:30 PM - 7:00 AM (May 14)

• May 14: 10:00 PM - 7:00 AM (May 15)

• May 18: 10:00 PM - 2:00 PM (May 19)

• May 20: 11:00 AM - 11:00 PM

• May 21: 5:00 AM - 5:00 PM

• May 22: 7:00 AM - 3:00 PM

Equipment Provided

• Laptop

• Docking station at reporting sites

• Mobile phone

This is an excellent opportunity for a detail-oriented administrative professional with event coordination experience to support a large-scale operational safety initiative.