Legal Administrative Assistant

Job Description

Job Description

MG+M The Law Firm (MG+M) has an immediate opening for a Legal Administrative Assistant in our Boston office.

MG+M is a nationally renowned litigation law firm concentrating on complex civil matters. The firm's expertise is diverse but focused in the areas of toxic tort, complex product liability, local government, general liability, and commercial litigation. We approach litigation as a unified team, integrating our efforts with those of our clients to advance their interests wherever they do business. Our goal is always to deliver optimal results at the best possible value.

Essential Duties and Responsibilities:

• Provide administrative and secretarial support to assigned attorneys/paralegals.
• Format briefs, pleadings, and correspondence, producing Table of Contents, Table of Authorities and other legal documents.
• Prepare shells for attorneys in the preparation for all motions, discovery, and trial documents.
• File legal documents with state and federal courts (e-filing knowledge is a must).
• Regularly and accurately proofread all documents to ensure accuracy and completeness prior to distribution or filing.
• Update and maintain client files in a timely manner.
• Maintain attorney calendars through Outlook (i.e. schedule appointments, calendar due dates, etc.).
• Organize and coordinate travel arrangements for assigned attorneys.
• Prepare attorney reimbursements and mileage.
• Accurately enter, review and revise timekeeper timesheets including consistent identification of litigation codes, when applicable.
• Review and ensure accuracy of vendor invoices; prepare accurate check requests and timely submit invoices for payment to client or accounting via Chrome River.
• Edit prebills and work with Billing Coordinator to ensure accurate invoicing is sent to clients on a monthly/quarterly basis via Aderant Prebill Manager.
• Assist in the timely submission of conflict checks.
• Consistently provide friendly and helpful telephone support for assigned attorneys.
• Prepare for trial as needed by assisting paralegals and attorneys.

Candidate Requirements:

• Minimum of a high school diploma required (college degree is preferred, but not required).
• Minimum of 3+ years of experience as litigation administrative assistant.
• Notary Public (preferred, but not required).
• Proficient in Microsoft Office (Word, Outlook, PowerPoint, Excel), Lexis Nexis/File & Serve Xpress, Odyssey, PACER, ECF, iManage, or other comparable document management system; Aderant knowledge is a plus.
• Knowledgeable of State and Federal Rules (i.e. MA Superior Court Rule 9A service/filing).
• Attendance & Punctuality: Consistently arrive at work and meetings on time; ensure responsibilities are covered when absent.
• Communication: Demonstrate excellent verbal and written communication skills.
• Customer service: Respond promptly to attorney and client requests for service and assistance; meet commitments.
• Dependability: Follow instructions, complete tasks on time, work independently, and commit to the hours necessary to meet deadlines.
• Teamwork: Contribute to building a positive team spirit and support the success of colleagues.

Personal Attributes:

• Ability to work efficiently in a fast-paced environment.
• Highly organized with strong attention to detail.
• Self-motivated and capable of independent work.
• Excellent verbal and written communication skills.
• Professional in interactions with a wide variety of individuals.
• Skilled in prioritizing and managing multiple tasks.
• Consistently punctual with excellent attendance.
• Flexible and willing to assist wherever needed.
• Demonstrates understanding of and adherence to firm policies and procedures.
• Comfortable working in a high-volume, deadline-driven environment with shifting priorities.
• Strong problem-solving skills.

Why Should You Apply?

MG+M offers competitive compensation and a comprehensive benefits package including medical, dental, vision, life, disability, and 401(k).

MG+M will not discriminate in its employment practices due to an applicant’s age, race, color, religion, sex, sexual orientation, gender identity, national origin, and veteran or disability status. We are committed to cultivating an environment that embraces and promotes equity and inclusion fundamental values.