Executive Secretary

Job Description

Job Description

Executive Secretary

Come join us at St. Patrick's Manor! A Faith-Based, Nonprofit, 303-bed, Short and Long-term care facility sponsored by the Carmelite Sisters. We are a place of life, a place of caring, and more importantly, a true home for our residents. Located on lush, manicured lawns and gardens in Framingham, MA, we are just minutes from Route 9 for easy access to the Mass Pike.

We are seeking to hire an Executive Secretary.

• $22 to $25 per hour based on skills and experience.

Executive Secretary Qualifications:

• High School diploma or the equivalent. Bachelor’s degree preferred.
• 1 year experience of administrative support experience required.
• Proficient computer skills and in-depth knowledge of relevant software such as MS Office Suite.
• Knowledge of standard office administrative practices and procedures.
• Excellent organizational, planning and communications skills.

Executive Secretary Job Summary:

• Communicate in a positive, caring, and helpful manner with residents, family members, and other staff.
• Receive, direct and relay telephone messages and fax messages.
• Maintain Outlook calendars and calendars for boardrooms and special functions.
• Maintain an organized filing system of paper and electronic documents.
• Use Microsoft Office, including Word and Excel, to prepare reports and correspondence.
• Assist in the preparation of reporting materials for meetings, conferences and conference telephone calls.
• Prepare board books for finance, board and annual corporation meetings.
• Record and distribute minutes for various committees .
• Maintain current licensure and credentialing information on professionals.
• Maintain Vendor Contracts.
• Assist with activities related to fundraising.

This is a brief overview of job responsibilities and not intended to be all inclusive.

We aim to create a supportive workplace where you are valued, compensated fairly and provided the tools to thrive!

St. Patrick's Manor can offer you:

• Competitive Compensation
• Health (Aetna), Dental, Vision, HSA with employer contribution
• Benefits available 1st of the mo. following 30 days
• Student Loan Forgiveness Guidance
• Flexible Spending Account and supplemental insurances
• Fully paid Life and Short-Term disability insurance
• Retirement Plan
• Employee Assistance Program with Discount marketplace
• Compassionate work environment

Please consider joining our team working where The Difference is Love !

St. Patrick's Manor is an Equal Opportunity Employer and adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

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