Accounts Payable Lead

Job Description

Giri Hotel Management is a dynamic and growing leader in the hospitality industry, managing a diverse portfolio of hotel properties. We are seeking an experienced, detail-oriented, and initiative-taking Accounts Payable Supervisor to join our corporate finance team. This role is critical in ensuring the accurate and timely processing of invoices and payments for multiple properties and corporate entities, maintaining strong vendor relationships, and contributing to the overall efficiency of our accounting operations. The ideal candidate will possess extensive full-cycle AP experience, strong critical thinking skills, and the ability to thrive in a fast-paced, multi-entity environment.

Key Responsibilities

1. Team Leadership & Supervision:

• Supervise, train, mentor, and evaluate accounts payable staff.
• Manage workflow distribution and ensure timely and accurate processing of all AP transactions.
• Foster a positive and collaborative team environment focused on accuracy and efficiency.
• Set performance goals and conduct regular performance reviews for direct reports.
• Participate in the hiring process for AP team members.

2. Full-Cycle Accounts Payable Oversight:

• Process a high volume of invoices accurately and efficiently for multiple hotel properties, ensure proper coding, verify approval, and ensure invoices are uploaded into the accounting system.
• Assist in the weekly check run process.
• Serve as a primary point of contact for vendor inquiries, and research and resolve any discrepancies.
• Maintain vendor master files, including the setup of new vendors by obtaining all necessary documentation from vendor (W-9 and Insurance), and updating existing vendor profile in the accounting system.
• Assist with the month-end closing process to ensure all invoices are received and input in the accounting system by month-end and prior to the closing period.
• Process employee expense reports, ensuring compliance with company travel and expense policies.
• Assist with annual 1099 reporting for all vendors and contractors.
• Identify opportunities for process improvements within the accounts payable function and collaborate with management to implement potential solutions.
• Review credit card transactions to ensure proper GL coding is done.
• Perform other duties and special projects as assigned by management.

3. Process Improvement & Controls:

• Identify opportunities for process improvements and automation within the AP function to increase efficiency and accuracy.
• Develop, implement, and maintain accounts payable policies, procedures, and internal controls.
• Ensure adherence to established financial controls and company policies.

4. Reporting & Analysis:

• Support the month-end and year-end closing processes.
• Provide necessary documentation and support for internal and external audits, if required.
• Assist Accounting Team in resolving issues with aging items.

5. Vendor & Stakeholder Management

• Serve as the primary point of contact for escalated vendor inquiries and payment disputes, ensuring professional and timely resolution.
• Build and maintain positive relationships with vendors and internal departments.
• Collaborate effectively with other departments to ensure smooth AP operations.

Required Qualifications

• Bachelor’s degree in Accounting or Finance or equivalent relevant work experience.
• Minimum of 4-5 years of experience in a high-volume accounts payable role.
• Minimum of 1-2 years of experience in a lead or supervisory capacity within an AP department.
• Proven experience working in a multi-entity or multi-location environment (hospitality industry experience is a strong plus).
• Strong understanding of accounts payable principles, accounting procedures, and internal controls.
• Proficiency with accounting software systems.
• Strong proficiency in Microsoft Office Suite, particularly with Excel.
• Excellent leadership, coaching, and team development skills.
• Strong organizational skills and meticulous attention to detail.
• Ability to prioritize tasks, manage multiple deadlines, and perform effectively in a fast-paced environment.
• Excellent written and verbal communication skills.
• Strong problem-solving and analytical abilities.

Additional Preferred Skills/Qualities

• Second language is a plus, preferably Spanish or French

Compensation

$67,000 - $70,000 Annually

Benefits

• Earned paid time off
• Employer-contribution medical/dental/vision insurance
• Optional life insurance
• Short term/Long term disability
• Optional 401k with employer match
• Employee discounts at participating hotels
• Option to sign up for on-demand pay with DailyPay
• Refer a friend – get paid extra when they join our team!
• Bonuses for name recognition and guest score
• Opportunities to grow – one of the fastest-growing hotel companies