Secretary III

Vision Centric, Inc. is looking for a highly organized and proactive Secretary to provide administrative and operational support to senior leadership and program offices. This position requires excellent communication skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities:

• Serve as the first point of contact for calls and visitors, screening inquiries and routing them appropriately.
• Provide support for visiting officials, including scheduling calls and assisting with meeting logistics.
• Respond to inquiries by clarifying needs, researching information, and providing accurate solutions.
• Maintain and organize records, correspondence, and files for efficient workflow and compliance.
• Prepare, edit, and manage a variety of documents (correspondence, reports, calendars, statistics, mailing labels, tables, databases) using Microsoft Office Suite.
• Update and maintain web-based data systems by reviewing reports and entering significant incidents and technical data.
• Safeguard sensitive personal information and maintain official personnel files in compliance with policies.
• Prepare and submit travel authorizations and expense reports; make travel and lodging arrangements and monitor itineraries.
• Consolidate and prepare briefing materials for leadership for meetings and conference calls.
• Schedule and manage the use of regional conference rooms.

Technical Skills and Minimum Requirements:

• Bachelors with 2 years of related experience.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organizational and multitasking skills with attention to detail.
• Excellent written and verbal communication skills.
• Ability to work independently and meet deadlines in a fast-paced environment.
• Professional demeanor and ability to interact effectively with diverse stakeholders.
• Must successfully complete and maintain a background suitability clearance prior to starting work.
• Familiarity with web-based data systems and travel management platforms is a plus.

Work Arrangement:
This is an onsite position requiring presence at the designated office location.

Our benefits package includes medical, dental, vision, Long Term Disability, Life Insurance, Short Term Disability, paid time off, paid holidays, flexible spending account, health savings account, health advocates, employee assistance program, tuition assistance program, 401k Plan ,as well as a fun and enthusiastic work environment that promotes a work/life balance!