Program Coordinator

Job Description

Job Description

Description:

The Program Coordinator will serve as the go-to-person and will provide administrative support to the Program team. In this role you will manage a wide range of tasks within a single project or within a multi-project, high volume, program. An ideal candidate is someone who thrives in a fast-paced environment, is proactive, and who will manage complex administrative projects with a strong attention to detail. This position provides the opportunity to learn from and work with multiple divisions of the company including Program Management, Construction, Estimating, Accounting, Survey and Design.

· Execute comprehensive project updates in OPM (Menemsha’s online project management system).

· Facilitate program/project meetings as needed, maintaining meeting minutes and following up on team deliverables.

· Support preparation of project/program specific reporting (i.e., weekly client reports, project schedule updates, program master schedule updates).

· Secure Client, Landlord and/or Municipality certificates of insurance.

· Release mall deposits, check requests, and additional documentation required for project start.

· Research permit requirements, prepare permit applications, and track status, as required.

· Review, document, and understand client contract terms. Manage those terms and ensure adherence to mitigate Menemsha's Liability, (i.e., insurance, billing terms, bonds, project deliverables).

· Monitor plan revisions, distribute to field, subcontractors, and project team as directed by the PM.

· Assist with procurement and vendor coordination, placing orders and tracking deliveries.

· Support field supervision with temporary labor requests, utility coordination, and equipment requests (dumpsters, lifts, porta potty, etc.).

· Track timeliness of responses to RFI's, change orders, submittals etc. to support project/program schedule.

· Coordinate timely closeout of project and assist in gathering client required closeout documentation.

· Monitor status of project billings and payments.

· Respond to subcontractor and/or vendor payment inquiries as needed.

· Provide support in subcontractor lien waiver collection as needed

· Train new members of the project management team on systems and procedures; Provide client specific training and direction, as needed.

· Assist with warranty calls, researching and fulfilling warranty requirements.

Knowledge, Skills & Abilities

· Strong client service orientation, willingness to learn, strong work ethic and diligence.

· Perseverance and creativity in getting the job done, self-motivated, excellent analytical skills.

· Excellent verbal and written communication skills.

· Strong multi-tasking ability.

· A “do whatever it takes” attitude.

· Basic Construction knowledge preferred but not required.

· Strong Microsoft Office and Outlook experience required.

· Strong organizational skills, attention to detail, ability to prioritize.

Education & Experience

· Previous experience providing complex administrative support, preferably in Construction or a related field.

· Higher education and/or certifications related to Construction Management preferred.

· Solid knowledge of construction processes and procedures.

· Timberline and Procore knowledge a plus.

Menemsha Offers the Following Benefits Package:

• Medical
• Dental
• 401K
• Paid Time Off & Holidays
• Disability Benefits
• Life Insurance
• Parental Leave
• Employee Perk Program
• Direct Deposit