Accounts Receivable Specialist

Job Title: Accounts Receivable SpecialistPay: $33 to $36 an HourLocation: East Longmeadow, MA

Job Description

Join a dynamic finance team as an Accounts Receivable Specialist, where you will play a crucial role in managing and optimizing the company's accounts receivable processes. Reporting directly to the CFO, you will ensure efficient financial operations and contribute to the department's overall success.

Responsibilities

• Deposit company funds through various channels including checks, cash, VFS, credit cards, wires, ACH, and SMART.

• Monitor accounts receivable and identify overdue accounts.

• Contact customers with overdue accounts to collect funds or negotiate payment plans.

• Apply incoming payments by reviewing invoices, matching BP numbers, and conducting research if necessary.

• Scan bank deposits, ensuring both deposit and batch totals are accurate, and file documents until reconciliation is completed.

• Match SMART invoices to remittance.

• Receive email notifications for wires and ACH payments.

• Match credit card settlement sheets to invoices.

• Handle company sales tax responsibilities, including generating reports and submitting returns via state websites.

• Review tax spreadsheets for anomalies and investigate discrepancies.

• Submit sales tax returns for Massachusetts, Connecticut, New Jersey, and New York, verifying against the general ledger for variances.

• Assist with cash flow management by reviewing bank activity and balances, updating cash flow worksheets, and collaborating on cash flow activities.

• Conduct daily invoice reviews to ensure accuracy, correct any mistakes, and separate invoices by department for mailing or emailing based on customer needs.

• Perform additional duties as assigned by the manager.

Essential Skills

• Proficiency in accounts receivable, accounting, collection, invoicing, finance, reconciliation, reporting, and process improvement.

• Attention to detail and high organization.

• Professional and technical verbal and written communication skills.

• Strong time management and prioritization abilities.

• Self-motivation and proactivity.

• Problem-solving skills.

Additional Skills & Qualifications

• Aspiration to potentially manage the department within a few years.

Work Environment

This role is on-site in East Longmeadow, Massachusetts, within a fast-growing company. You will work closely with an experienced manager who has been with the company for over 40 years, offering a supportive and collaborative environment.

Job Type & Location

This is a Contract to Hire position based out of East Longmeadow, MA.

Pay and Benefits

The pay range for this position is $33.65 - $36.06/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in East Longmeadow,MA.

Application Deadline

This position is anticipated to close on Dec 18, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.