Executive Assistant Position - Intercity Lines

Executive Assistant Position - Intercity Lines

Intercity Lines, Inc

Warren, MA 01083

IntercityLines.com

Position Type: Full-Time

About Us: Intercity Lines is a leading company in the automotive transportation industry. We pride ourselves on providing exceptional service and ensuring the safe and timely delivery of high-value vehicles across the country. Join our dynamic team and contribute to our continued success.

Job Description: We are seeking a highly organized and proactive Executive Assistant to support our executive team. The ideal candidate will be detail-oriented, possess excellent communication skills, and have a strong ability to manage multiple tasks efficiently, along with a strong understanding of bookkeeping.

Key Responsibilities:

• Balance checkbooks for two businesses, ensuring accuracy and timeliness.
  
  
• Organize expenses and match receipts for proper documentation.
  
  
• Update general ledgers
  
  
• Assist in filing and maintaining organized records.
  
  
• Provide administrative support to executives, including managing calendars, scheduling meetings, and organizing travel arrangements.
  
  
• Organize and keep track of time off.
  
  
• Prepare and edit reports and memos.
  
  
• Handle confidential information with discretion and professionalism.
  
  
• Conduct research and compile data for various projects.
  
  
• Act as a liaison between executives and internal/external stakeholders.
  
  
• File and organize documents

Qualifications:

• Proven experience as an executive assistant or in a similar administrative role.
  
  
• Experience with bookkeeping.
  
  
• Excellent organizational and time-management skills.
  
  
• Strong written and verbal communication skills.
  
  
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
  
  
• Ability to work independently and prioritize tasks.
  
  
• High level of discretion and confidentiality.
  
  
• Strong attention to detail, especially in financial tasks.

Benefits:

• Competitive salary and benefits package.
  
  
• Health, dental, and life insurance.
  
  
• 401(k) with company match.
  
  
• Paid time off and holidays.

How to Apply: If you are a motivated and detail-oriented professional with a passion for excellence, we encourage you to apply. Please submit your resume and cover letter to [email protected] with the subject line "Executive Assistant Application – [Your Name]".

Join Intercity Lines and be a part of a team that values dedication, innovation, and excellence. We look forward to welcoming you to our family!

Requirements

Qualifications:

• Proven experience as an executive assistant or in a similar administrative role.
  
  
• Experience with bookkeeping.
  
  
• Excellent organizational and time-management skills.
  
  
• Strong written and verbal communication skills.
  
  
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
  
  
• Ability to work independently and prioritize tasks.
  
  
• High level of discretion and confidentiality.
  
  
• Strong attention to detail, especially in financial tasks.

Benefits

Benefits:

• Competitive salary and benefits package.
  
  
• Health, dental, and life insurance.
  
  
• 401(k) with company match.
  
  
• Paid time off and holidays.

High school diploma or equivalent