Facilities Performance Coordinator

Job Description

Job Description

Maloney Properties – Voted “Best Place to Work” by our employees for 11 years!

Join our hard-working motivated team! Our reputation for customer service and quality workmanship is the best in the industry.

About Us:

Established in 1981, Maloney Properties LLC is a successful real estate firm. Our services include property management, real estate development, hospitality management, sales/marketing, and construction management services. We manage more than 100 housing communities with more than 10,000 units throughout the New England area.

We attribute our success to the effective working partnerships we have created with both clients and staff. Maloney Properties has developed a unique culture and work environment that is a significant factor in our success and enables us to attract and retain the best talent and finest professionals in the industry. As a result, Maloney Properties has a high employee retention rate with an average employee tenure of more than 10 years.

We are a company with a human focus and feel passionately and genuinely that our employees are our greatest asset. We are dedicated to teamwork, staff development and training. We have created a community within our company; we set clear goals and work together to achieve them. Maloney Properties is an Equal Opportunity Employer.

Your Responsibilities:

We are seeking candidates for a full-time Facilities Performance Coordinator to provide administrative support to our Facilities Department through research, data collection, reporting, compliance tracking, and special projects. The Facilities Performance Coordinator will support day-to-day facilities operations and assist site staff and management teams through variety of administrative and project-based responsibilities including, but not limited to:

• Support site staff with facilities-related processes, policies, and operational needs.
• Collect, organize, and maintain operational, maintenance, and compliance data.
• Track utility usage, energy consumption, and building performance metrics.
• Assist with sustainability, benchmarking, and energy-efficiency initiatives, including ENERGY STAR and utility reporting programs.
• Support NSPIRE, REAC, life safety, and operational compliance preparation efforts.
• Coordinate communication with vendors, contractors, utility companies, ownership entities, and outside agencies.
• Prepare reports, presentations, and supporting documentation for site staff and leadership teams.
• Assist with development and implementation of company-wide facilities, procedures and operational programs.
• Coordinate and track facilities-related projects, vendor services, and improvement initiatives.
• Develop and maintain educational materials and resources for residents and site staff.
• Maintain department records, files, and documentation, and provide general administrative support to the Facilities Department.
• Additional duties as assigned to support departmental operations and organizational needs.

The work hours are Monday-Friday 8:00-4:00. This Coordinator will work a hybrid schedule with frequent on-site responsibilities at our Central Office in Wellesley, MA and at properties in the Greater Boston Area.

Your Qualifications:

This position requires continual contact with professional peers, staff, residents (through educational opportunities), clients, contractors, and the outside community at large. The Facilities Performance Coordinator must demonstrate effective written and oral communication skills. While working with the Property Managers, senior members of Maloney Properties, and other staff, the Facilities Performance Coordinator must be able to work collaboratively and show excellent time management when working independently.

• Proficiency with Microsoft Office Suite is required, with a strong knowledge of Excel.
• Familiarity with web-based data platforms is preferred.
• Yardi experience is preferred but not required.
• Previous experience in property management is a plus.
• A valid driver’s license and access to a vehicle are required.

Compensation & Benefits:

We offer highly competitive pay and a comprehensive benefits package including great health benefits, 13 paid holidays, vacation time, 401k match, life and disability insurance, employee assistance program, an extra paid day off during your birthday month, and more! You will love our family-friendly workplace and healthy work-life balance at Maloney.

We also offer training programs and opportunities that lead to employee advancement and promotions. If you are interested in furthering your skills and building your career, this is a great opportunity for you!

Salary Range: $60,000-70,000 depending on previous experience.