Executive Assistant

We are seeking a highly organized, proactive, and discreet Executive Assistant to provide high-level administrative and operational support to senior executives in a fully remote environment. This role requires exceptional attention to detail, strong communication skills, and the ability to manage complex schedules, confidential information, and competing priorities with professionalism.

The ideal candidate thrives in a fast-paced remote setting and serves as a trusted partner to leadership by ensuring smooth daily operations and effective coordination across teams.

Key Responsibilities

Provide comprehensive administrative support to senior executives

Manage complex calendars, scheduling meetings across time zones, and coordinating travel arrangements

Prepare, review, and edit correspondence, reports, presentations, and internal documents

Act as a liaison between executives, internal teams, and external stakeholders

Organize and maintain digital files, records, and confidential information

Track action items, deadlines, and follow-ups to ensure timely execution

Coordinate virtual meetings, prepare agendas, take minutes, and distribute summaries

Support onboarding, expense tracking, and administrative workflows

Handle sensitive matters with a high level of confidentiality and discretion

Assist with special projects and ad hoc administrative tasks as assigned

Required Qualifications

Must currently reside in the United States

Must possess a valid government-issued ID (e.g., U.S. Passport, Drivers License, or State ID)

Bachelors degree in Business Administration or a related field (preferred but not required)

Minimum of 3 years of experience as an Executive Assistant or in a senior administrative role

Exceptional organizational, time-management, and multitasking skills

Strong written and verbal communication abilities

Proficiency in Microsoft Office, Google Workspace, and virtual collaboration tools (Zoom, Teams, Slack)

Ability to work independently and manage priorities in a remote environment

Preferred Qualifications

Experience supporting C-level or senior leadership

Familiarity with project coordination and operational workflows

Experience working with distributed or remote teams

Technical Requirements

Reliable high-speed internet connection

Personal computer/laptop capable of supporting remote work tools

Comfortable working with cloud-based systems and digital platforms

Core Competencies

Professional judgment and discretion

Strong attention to detail

Problem-solving and adaptability

Excellent interpersonal and communication skills

Proactive and solution-oriented mindset

Benefits & Compensation

Competitive salary based on experience

Fully remote work environment

Paid time off and U.S. holidays

Professional development and growth opportunities

Supportive and collaborative team culture

Compliance Notice

This position is open only to candidates residing in the United States and who can provide a valid government-issued ID as part of the employment verification process.