Administrative Project Coordinator

Position Overview

We are seeking a highly detail-oriented Administrative Project Coordinator to support our construction team at our Lunenburg, MA headquarters. This position is heavily focused on administrative support, documentation, and tracking, and plays a key role in ensuring projects run smoothly behind the scenes.

This is a fast-paced, team-oriented environment ideal for someone who excels at organization, accuracy, and managing high volumes of administrative tasks.

Key Responsibilities

• Provide administrative support across all phases of construction projects

• Assist with coordinating and organizing bid documentation, including pulling plans, tracking addendums, and distributing bid results

• Prepare and maintain project documentation including purchase orders, change orders, and other internal records

• Accurately track and organize project data, logs, and spreadsheets

• Process and review invoices, ensuring accuracy in quantities and supporting documentation

• Maintain organized digital and physical filing systems for all project-related documents

• Support project setup and data entry across internal systems (ViewPoint, B2W, etc.)

• Handle requests for insurance certificates, bid bonds, and related documentation

• Assist with compliance documentation and reporting requirements

• Provide general administrative support to Project Managers, Estimators, and field teams

Typical Day-to-Day Tasks

• Managing high-volume administrative workflows and data entry

• Tracking and organizing daily project logs, reports, and documentation

• Coordinating email communication and document distribution

• Preparing and processing invoices, purchase orders, and receipting

• Organizing project folders and maintaining filing systems

• Tracking deadlines, addendums, and required documentation

• Supporting month-end reporting and administrative follow-ups

• Scanning, printing, and routing documents as needed

Job Type & Location

This is a Contract position based out of Lunenburg, MA.

Pay and Benefits

The pay range for this position is $30.00 - $35.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Lunenburg,MA.

Application Deadline

This position is anticipated to close on May 27, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.