Sr. Administrative Assistant

Skills:

administrative support, MS Word, Excel, PowerPoint, Teams, and calendar management

Start Date: 10/30/2025
End Date: 12/31/2025
Schedule: Monday – Friday, 9:00 AM – 5:00 PM (30-minute lunch break)
Pay Rate: $28.89/hr on W2 + Sick Leave

Key Responsibilities

• Perform administrative and clerical duties, including maintaining organized filing systems and processing office requests.

• Distribute time-sensitive mail and correspondence (including 51A reports) to the Ombuds team and other internal units.

• Support staff onboarding activities and assist with budget management for the Commissioner’s Office.

• Prepare Commissioner’s travel reimbursements, ethics forms, and track approvals through EOHHS.

• Prioritize and track action items; collaborate daily with the Executive Support Manager on task assignments.

• Coordinate scheduling requests for the Commissioner, ensuring accurate agendas, materials, and attendee communication via Outlook.

• Maintain confidentiality and exercise discretion when handling sensitive information and scheduling matters.

• Track meeting requests for weekly review sessions with Commissioner and support leadership team.

• Provide professional phone coverage, triaging calls with courtesy, tact, and an empathetic approach.

• Upload and maintain documentation via Microsoft Teams, ensuring timely updates and correspondence.

• Assist in planning annual employee recognition programs with Commissioner support staff.

• Prepare and assemble high-level materials for briefings, reports, and legislative or agency communications.

• Offer support to Central Office units as needed and perform additional duties assigned by management.

Required Qualifications

• Proficiency in MS Word, Excel, PowerPoint, Teams, and calendar management
  Minimum 2 years administrative support experience required

• Associate Degree
  Minimum 3 years relevant professional experience required

Preferred Qualifications

• Bachelor’s Degree
  Minimum 2 years administrative support experience desired