Contract Administrator

Job Description

Job Description

Description

The Middlesex Corporation is a nationally recognized and award-winning leader in the heavy civil construction industry. Since 1972, the family business founded by Robert W. Pereira has developed an extensive client and project list through its consistent efforts to safely build America’s infrastructure. The Middlesex Corporation specializes in building and reconstructing highways, bridges, marine, rail, and transit facilities through its collaborative team approach and focus on core values.  In addition, Middlesex Asphalt in Central Florida is one of the largest and most productive asphalt plants in the United States with Middlesex Paving earning an equally solid regional presence and reputation.

Position Summary:

The Contract Administrator supports multiple ongoing construction projects across Massachusetts and Connecticut. Major job duties are reviewing, and administration of job records such a monthly pay requisitions and subcontractor payments, project and subcontract change orders, insurance certificates, subcontractor check runs, lien waiver compliance and all associated functions necessary to establish accurate accounting for construction jobs.

Responsibilities:

• Comply with (and actively promote) all Safety policies and procedures including reporting all accidents, incidents and near-misses to ensure adherence to our Number One Core Value – Safety first, in everything we do.

• Assist with Preparation of monthly or bi-weekly progress requisitions for accounts receivable billing and subcontractor payment quantity splits and entering all requisitions onto the accounting system.

• Compare work quantities to date and retainage with the owners for accuracy.

• Input change orders and back charges onto the payment requisition.

• Review and log all payments for vendors and subcontractors.

• Assistance with creation of new projects and uploads of budgets into the accounting software. Monthly reconciliation of billings and payments.

• Maintain digital subcontractor files and payment requisitions.

• Prepare a monthly backlog report for the bonding company.

• Prepare partial, final lien releases, and all required notices related to jobs and subcontractors.

• Knowledge and experience of EEO requirements for the State of Massachusetts and Connecticut prefered.

• Prepare daily cash reciepts for job related receivables..

• Knowledge of contract closeout processes with MBTA, MassDOT and CTDOT. Secure all necessary approvals and ensure that standard company procedures are followed.

Qualifications:

• Bachelor’s degree in business management, accounting, or equivalent.

• Three plus years of related finance or construction experience.

• Strong computer skills including MS Office/ Excel.

• Viewpoint software experience is preferable.

Necessary Attributes:

• Must possess the ability to adapt to different personalities and management styles.

• Team player with strong interpersonal skills.

• Ability to work as a team in an efficient and effective manner.

• Self-starter with excellent verbal and written communication skills.

• Reliance on experience and judgment to plan and accomplish goals.

• Dedicated, motivated, and hard working.

• Possess strong leadership qualities.

• Above average organizational skills.

• Strong commitment to success of all.

• Possess a strong work ethic.

• Demonstrate the upmost professionalism in how you represent yourself.

• Show quality in everything you do.

This is a 5 day in-office position at our Littleton, MA Headquarters. We offer our full-time and eligible part time team members a comprehensive benefits package that’s among the best in our industry. Benefits include medical, dental and vision plans covering eligible team members and dependents, employee assistance programs, life insurance, disability, top-tier 401k with matching, tuition reimbursement, industry leading referral program, and generous paid time off.

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