Accounts Payable
SUMMARY
The Accounts Payable Administrator is responsible for assisting the Office Manager & Head of Finance in daily office duties that are essential for the company to operate smoothly.ESSENTIAL JOB FUNCTIONS*
- Data entry of receipts and bills into Quickbooks Desktop
- Organize & manage paying vendor/subcontractor bills
- Track COI’s for subcontractors
- File all paperwork in a timely/efficient manner
- Order/Maintain office supplies
- Keep office clean
- Order supplies
- Maintain/distribute/order safety materials
- Assist with timecards reviews
PREPARATION, KNOWLEDGE, SKILLS AND ABILITIES
- High school diploma or general education degree (GED)
- Valid driver’s license
- Experience working in an office setting
- Tech savvy: e-mail and computers
- QuickBooks knowledge
- Microsoft Office proficiency in Word, Excel, and Outlook
- Ability to adapt to new software
- Must be detail-oriented and able to multitask
- Must be technologically proficient with e-mails, smartphones, and texting
- Ability to work alone and with a team
- Ability to work directly with the Office Manager daily
- Must have a caring and professional demeanor with customers
- Strong customer service skills, listening and communication skills
- Positive & professional attitude and a willingness to learn and adapt
- Present a professional image in dress, grooming, and demeanor
- Must adhere to the company policies in the Fresh Start Contracting company handbook
SUPERVISORY RESPONSIBILITIES
This position has no supervisory responsibilities.WORKING CONDITIONS/PHYSICAL DEMANDS
This position requires sitting for long periods of time. The employee will also be viewing screens (computers, mobile devices, etc.) for long periods of time which may have adverse effects on vision. This position also requires a lot of typing. Using a mouse and keyboard for extended periods has been linked to carpal tunnel syndrome. The employee must have excellent stamina to sit for long periods, stand quickly as well as walk around the office. Essential duties will require bending, using hands and fingers, talking and hearing. The above statements are intended to describe the general nature and level of work being performed by people assigned to do this job. The above is not intended to be an exhaustive list of all responsibilities and duties required. Fresh Start Contracting Corp. is an equal opportunity employer. It is the policy of the Company to prohibit discrimination and harassment of any type and to afford equal employment opportunities to employees and applicants, without regard to race, color, religion, sex, national origin, age, disability, genetic information, gender identity or expression, or veteran status. The Company will conform to the spirit as well as the letter of all applicable laws and regulations. The Company will take action to employ, advance in employment and treat qualified Vietnam era veterans and disabled veterans without discrimination in all employment practices.*External and internal applicants, as well as position incumbents who become disabled as defined under the Americans with Disabilities Act must be able to perform the essential job functions (as listed) either unaided or with the assistance of a reasonable accommodation to be determined by management on a case by case basis.
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