Home Care Administrative Coordinator

🌟 Now Hiring: Home Care Administrative Coordinator

Reporting to the Chief Operating Officer (COO)

Full-Time | Energetic | Professional | Strong Communication Skills

Are you a high-energy, detail-driven professional who thrives in a fast-paced environment? Do you take pride in presenting yourself well, communicating clearly, and keeping operations running with precision?
If so, Guardian Angel Senior Services wants YOU as our next Home Care Administrative Coordinator !

This is an exciting opportunity to support executive leadership and play a vital role in ensuring our mission— providing compassionate, quality home care —runs smoothly every single day.

✨ About the Role

In this key administrative position, you will work side-by-side with the Chief Operating Officer , supporting daily operations, communication, and coordination across the Western MA Locations. Your ability to stay organized, proactive, and polished will help drive the efficiency and professionalism of our entire organization.

You will be at the heart of operations—ensuring tasks move forward, information flows seamlessly, and teams stay aligned.

Ok with traveling to Auburn and surrounding offices throughout Western Massachusetts

⭐ Key Responsibilities

In this role, you will:

• Provide direct administrative and operational support to the Chief Operating Officer and department leaders

• Manage calendars, schedule meetings, and prepare meeting notes/materials

• Assist with internal communications, memos, announcements, and updates

• Coordinate workflow across departments to support smooth operations

• Prepare reports, track tasks, and maintain organized documentation

• Answer phones and emails with professionalism and warmth

• Handle data entry, paperwork processing, and compliance tracking

• Support onboarding for new administrative staff, including:

  • Submitting IT and phone requests

  • Preparing training documents

  • Assisting with background checks

  • Sending company communications and benefit information

• Prepare monthly statistical reports with key highlights

• Manage small projects as assigned

• Maintain strict confidentiality at all times

• Perform additional duties as assigned by management

💼 What We’re Looking For

We’re seeking a polished professional who brings:

• High energy and the ability to thrive in a fast-paced office

• Strong presentation and communication skills

• A positive attitude and excellent customer-service approach

• Outstanding organization and multitasking abilities

• Administrative or office experience (home care/healthcare preferred)

• Proficiency with computers, Microsoft Office, and general office software

• Reliability, professionalism, and a team-centered mindset

📩 How to Apply

Please submit your resume for consideration.
We look forward to learning more about you!