Lower School Administrative Support (Temp Coverage)

Job Description

Job Description

Position: Lower School Administrative Support (Temp Coverage)

Duration: August 24, 2026 through December 1, 2026

Department: Lower School

Location: Junior Building, Milton Academy Campus, Milton, MA

Hours: Monday through Friday, 7:45 a.m. - 3:15 p.m. (35 hours per week)

FLSA: Non-Exempt (Hourly)

Classification: Staff (Academic Year)

Salary Range: $20 to $25 per hour, based on experience and qualifications

Milton Academy is an independent college preparatory K–12 school, boarding and day in grades 9–12, located just south of Boston.

Milton Academy cultivates in its students a passion for learning and a respect for others. Embracing diversity and the pursuit of excellence, we create a community in which individuals develop competence, confidence and character. Our active learning environment, in and out of the classroom, develops creative and critical thinkers, unafraid to express their ideas, prepared to seek meaningful lifetime success and to live by our motto, “Dare to be true.”

Summary of Position:

The Lower School at Milton Academy seeks a full-time, benefits-eligible Administrative Assistant during the academic day beginning on August 24, 2026 and concluding December 1, 2026. The administrative assistant for the Lower School provides a welcoming environment and general assistance to students, faculty, and staff. The administrative assistant provides administrative support for the Junior Building Assistant Principal and general support for the faculty and staff who work in the Junior Building. Typical responsibilities include greeting guests, answering the telephone, using computers, coordinating and implementing mailings, copying, filing, and scheduling meetings and activities.

Essential Functions and Responsibilities:

• Serve as the first point of contact for families and visitors, ensuring a welcoming and professional presence

• Oversee daily office operations and perform a diverse range of administrative activities in a fast-paced office environment; serve as a central liaison to other departments (facilities, business, etc.) and academic divisions in the resolution of a variety of day-to-day matters.

• Manage the Assistant Principal’s calendar and track key deadlines to maintain an efficient workflow.

• Draft, edit, and distribute communications to families and coordinate production of the weekly Lower School newsletter, including content and formatting.

• Track and manage divisional expenses, budget allocations, and expense reimbursement documentation alongside the Principal.

• Monitor and reconcile credit card receipts, ensuring compliance and fiscal responsibility.

• Coordinate substitute teachers and events for the Lower School, including field trips and bus reservations.

• Manage digital display, highlighting student work and key events, aligned with community values

Other Professional Expectations

• Work cooperatively with students, parents, colleagues, and administrators

• Communicate clearly and professionally with all members of the community

• Maintain confidentiality and exercise sound judgment

• Demonstrate flexibility, reliability, and a willingness to support the needs of the school

• Engage in professional growth and development opportunities

• Complete required trainings and adhere to all school policies and procedures

Supervision to be received: Supervised by Junior Building Assistant Principal

Supervision to be exercised: None

Education/Certification/Licensure

Required: Bachelor’s degree or equivalent

Preferred: A bachelor’s degree in education or a related field

Experience

Required: 2 years of administrative experience; at least 1 year of which must be in a school

Preferred: 3 or more years of administrative experience.

Competencies

Required:

• Strong interpersonal and communication skills

• Ability to work collaboratively as part of a team

• Comfort working with elementary-aged students

• Proficiency with Google Workspace and basic technology tools

• Ability to maintain confidentiality and professionalism

• Interest in being part of a dynamic educational community

Physical Abilities

Required:

• Must be able to work at a computer for up to 8 hours each day in conjunction with OSHA requirements.

• Must be able to teach in a classroom setting and use relevant instructional technology.

• Must be able to move around the Milton Academy campus without restriction.

• Must be able to lift up to 10 pounds.

All interested internal candidates must complete an application for promotion or transfer and inform your supervisor as soon as possible.

The essential functions and basic skills have been included in this job description; it is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This position description is subject to change at any time.

Milton Academy is an equal opportunity employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of any category protected by federal, state, or local law, including but not limited to race, color, sex, sexual orientation, gender identity, gender expression, religion, disability, age, genetic information, veteran status, ancestry, citizenship or national or ethnic origin.