Materials Coordinator I

Job Description

Job Description

Position Summary:

Materials Coordinator I is responsible for keeping our operations running smoothly by ensuring materials, tools, and inventory are where they need to be-when they need to be. This hands-on role supports our Rental, Garage, and administrative teams through inventory management, logistics coordination, and operational support.

Essential Functions/Position Responsibilities:

• Uphold Company Safety and Code of Conduct Policies.
• Maintain consumable inventory and provide day-to-day support to operations by anticipating material needs, ensuring appropriate stock levels across warehouses and yard locations, and standardizing "like" products across satellite locations, when possible, to drive efficiency and consistency.
• Manage shipping and receiving activities under supervision, including processing FedEx, UPS, common freight, and vendor deliveries; maintaining accurate shipment tracking and documentation; and coordinating internal package distribution. Load and unload shipments using manual handling, forklifts, or appropriate equipment while following all safety protocols.
• Support warehouse operations by maintaining a clean, organized, and efficient workspace, including overall housekeeping, daily trash removal, and material organization. Monitor and maintain fuel systems, including pump readings, dispensing, and tank areas, and perform required tasks to ensure EPA compliance.
• Fulfill internal material requests by picking and staging stock items, providing warehouse counter support as needed, and performing daily cycle counts to maintain inventory accuracy and accountability.
• Utilize COINS ERP (or similar inventory management system) to issue, receive, and track trade tools, equipment, and materials, ensuring accurate records and asset control.
• Provide cross-functional support across the Rental Department, including assisting rental repair technicians with minor mechanical tasks, and serving as a primary runner for materials, mail, and equipment transportation as needed.
• Execute a variety of routine and non-routine tasks to support operational efficiency, responding to changing priorities and business needs with flexibility and urgency.

Supervisory Responsibilities:

• N/A

Hiring Requirements:

• High school diploma or equivalent required.
• 2+ years of experience in a warehouse, inventory, or materials management role.
• Valid Massachusetts Hoisting License (e.g., 1C, 2A, or applicable class based on job duties), or ability to obtain within 6 months of hire.
• Strong organizational skills with the ability to prioritize and manage multiple tasks in a fast-paced environment.
• High attention to detail with a strong sense of accountability for inventory accuracy and asset control.
• Mechanical aptitude with a willingness to support hands-on operational and equipment-related tasks.
• Ability to work independently while also collaborating effectively as part of a team.
• Strong communication skills with a proactive, service-oriented approach to supporting field and internal teams.
• Proficiency in Microsoft Office applications (Word, Excel, Outlook), including working knowledge of spreadsheets.
• Experience with COINS ERP or similar inventory, asset, or warehouse management systems preferred.
• OSHA-10 Certification (company-supported if not current), DOT Medical Card (assistance provided), valid U.S. driver's license and ability to travel local/regional, successful drug screen, background check, and motor vehicle record (MVR) review per federal/state requirements.

At R.H. White, our day-to-day work is construction, and we do it well. Our Core Purpose, however, is to create well-being for our people, our customers, and our communities. We've been doing it for 100 years and we are always looking for team members that want to be part of something special.

We could list a variety of construction things we do, the projects that we win, and the accolades we have received, but we would rather tell you about our culture. For instance, our employees selected three charities to dedicate our 100th-anniversary fundraising efforts, and we presented each organization - Easterseals, Alzheimer's Association, and The Greg Hill Foundation - with $100,000 checks following nine months of fundraising. Now, that is living our core purpose!

Additionally, our team members regularly volunteer with organizations that help to fight food insecurity, revitalize homes and neighborhoods, raise money for cancer and other diseases, and participate in charitable missions that are important to them and their families.

We don't only build things; we build careers. That's why our Employee Development Department manages our Construction Management Trainee (CMT) and our Foreman Development Programs. Our Leonard H. White Training Center is regularly abuzz with craft skills training and leadership learning activities as well. Yes, we have tuition reimbursement too.

It's been an amazing 100 years - just ask our people!

So, if you're looking for a dynamic and rewarding career with a diversified, profitable, and sustainable business - that holds Employee Safety as a core value - apply now!

R.H. White Company is an Equal Employment Opportunity Employer; we encourage all qualified applicants from all backgrounds to apply.