Executive Administrator, Senior Coordinator

Date Posted:

Country:

United States of America

Location:

MA311: Woburn MA 225 Presidential 225 Presidential Way Goddard Building 27 Woburn MA 01801 USA

Position Role Type:

Onsite

U.S. Citizen U.S. Person or Immigration Status Requirements:

Active and transferable U.S. government issued security clearance is required prior to start date. U.S. citizenship is required as only U.S. citizens are eligible for a security clearance

Security Clearance:

DoD Clearance: Secret

At Raytheon the foundation of everything we do is rooted in our values and higher calling to help our nation and allies defend freedoms and deter aggression. We bring the strength of more than 100 years of experience and renowned engineering expertise to meet the needs of todays mission and stay ahead of tomorrows threat. Our team solves tough meaningful problems that create a safer more secure world.

Raytheons Integrated Solutions Modeling & Architecture (ISMA) is seeking an Executive Administrator . This position provides executive-level administrative support to the Executive Director. The Assistant will be expected to work with and for others building and maintaining relationships as they work closely accurately and when necessary independently within broadly defined guidelines. The Assistant should be an effective communicator; someone who is aware of and responsive to the needs and concerns of the leadership team. A faster-than-average pace will be the norm for this position and a high attention to detail is critical as work will often need to be handled quickly correctly and efficiently with little to no supervision even when shifting circumstances might demand a reprioritization of tasks. Following up carefully closely and respectfully is required to ensure quality work products are delivered.

This is an onsite role located in Woburn MA.

What You Will Do

• Facilitate the efficient utilization of the leaderstime through development and coordination of a complex constantly changing calendar of appointments meetings social engagements and Raytheon functions with individuals and groups. Tasks include coordinating logistics reports materials and communications for calendar events.
• Keeping executive apprised of all matters requiring timely action
• Coordination with other administrative support staff within Raytheon and RTX and ensuring that the standards of professionalism and customer service reflect the values and service standards communicated by the leadership team.
• Safeguard the confidentiality of Raytheon by exercising discretion in communicating information to internal staff and external partners in handling personal records file and similar confidential items.
• Manage high-level meeting preparation and execution. Tasks may include coordinating agenda items finalizing materials scheduling presentations as appropriate and preparing minutes.
• Work logistics around the classified conference rooms and classified VTC rooms.
• Supervise travel arrangements; manage reimbursements associated with business-related travel; Coordinates with Raytheon Travel on travel costs and finalization of Travel Authorizations and reimbursements.

Qualifications You Must Have

• Typically requires an AA/AS degree Technical/Business School Certificate (or other 2-year post high school training) with a minimum of 6 years of relevant experience.
• Experience supporting senior leadership at the Director level or above
• Experience with Microsoft Office - Outlook Excel Word and PowerPoint scheduling and Teams
• Ability to obtain Interim Secret U.S. government issued security clearance is required prior to start date.

Qualifications We Prefer

• Active Secret clearance
• Recent experience as a senior administrative assistant
• Time management and organizational skills with attention to detail and responsive to customer needs and priorities
• Experience with internal and external senior leadership interactions.
• Excellent written and verbal communication skills and the ability to interact effectively across all levels of employees as well as communicate to external partners.
• Effective email and calendar management; managing complex schedules understanding priorities scheduling meetings and resolving conflicts effectively and efficiently.
• A team player who is proactive flexible results-oriented and comfortable in a fast-paced changing environment and able to work independent with minimal direction.
• Ability to exercise initiative and independent judgment in managing senior level schedules and the offices daily activities
• Demonstrate the ability to adapt to changing schedules or priorities and respond as necessary to manage completion of tasks and projects
• Must have the ability to organize and coordinate travel logistics scheduling meetings and multi-communication efforts

What We Offer

• Our values drive our actions behaviors and performance with a vision for a safer more connected world. At RTX we value Safety Trust Respect Accountability Collaboration and Innovation.
• Not relocation eligible. Relocation assistance is not available for this role.

Learn More & Apply Now!

Please consider the following role type definition as you apply for this role.

• Onsite: Employees who are working in Onsite roles will work primarily onsite. This includes all production and maintenance employees as they are essential to the development of our products.

As part of our commitment to maintaining a secure hiring process candidates may be asked to attendselect steps of the interview process in-person at one of our office locations regardless of whether the role is designated as on-site hybrid or remote.

The salary range for this role is 50000 USD - 100000 USD. The salary range provided is a good faith estimate representative of all experience levels. RTX considers several factors when extending an offer including but not limited to the role function and associated responsibilities a candidates work experience location education/training and key skills.

Hired applicants may be eligible for benefits including but not limited to medical dental vision life insurance short-term disability long-term disability 401(k) match flexible spending accounts flexible work schedules employee assistance program Employee Scholar Program parental leave paid time off and holidays. Specific benefits are dependent upon the specific business unit as well as whether or not the position is covered by a collective-bargaining agreement.

Hired applicants may be eligible for annual short-term and/or long-term incentive compensation programs depending on the level of the position and whether or not it is covered by a collective-bargaining agreement. Payments under these annual programs are not guaranteed and are dependent upon a variety of factors including but not limited to individual performance business unit performance and/or the companys performance.

This role is a U.S.-based role. If the successful candidate resides in a U.S. territory the appropriate pay structure and benefits will apply.

RTX anticipates the application window closing approximately 40 days from the date the notice was posted. However factors such as candidate flow and business necessity may require RTX to shorten or extend the application window.

RTX is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin age disability or veteran status or any other applicable state or federal protected class. RTX provides affirmative action in employment for qualified Individuals with a Disability and Protected Veterans in compliance with Section 503 of the Rehabilitation Act and the Vietnam Era Veterans Readjustment Assistance Act.

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Required Experience:

Senior IC