Admissions Coordinator

The Chestnut Hill School is seeking an Admissions Coordinator, starting August 31, 2026. The Admissions Coordinator plays a vital role in supporting the full enrollment lifecycle at The Chestnut Hill School. This position provides administrative and operational support to the Director of Enrollment Management & Financial Aid. The Coordinator serves as a welcoming first point of contact for prospective families, manages the application process, coordinates events and tours, and ensures accurate data management in the admissions platform. In addition, the Coordinator supports admitted student yield initiatives by helping cultivate strong relationships with accepted families and ensuring a seamless transition throughout the matriculation and onboarding process.

This 10-month role balances on-campus engagement with work-from-home administrative and outreach responsibilities. Important note: You must be able to be on campus in Chestnut Hill, MA, at least one day per week or as needed for admission events. This role requires strong organizational and interpersonal skills, as well as a genuine passion for independent school education.

Personal attributes and skills required

• Prospective Family Engagement: Serve as the initial point of contact for inquiries via phone, email, and in-person. Provide information about the school’s programs, philosophy, and admissions process. Schedule and support campus tours, open houses, admissions events, and virtual information sessions.
• Application Process Management: Assist families with completing applications in Ravenna. Process applications, track required materials (transcripts, recommendations, assessments), and prepare files for review. Coordinate applicant interviews, observations, and student visits.
• Data & Systems Management : Maintain accurate and up-to-date records in the admissions database (Ravenna). Generate reports on inquiries, applications, and yield. Support data analysis for enrollment strategy.
• Event Coordination: Help plan and execute recruitment events, including Open Houses, Student Revisit Day, and admissions-related programming. Support on-campus logistics and follow-up communications.
• Enrollment Support: Collaborate on yield activities, admitted family communications, and transition support for new families.
• Administrative & Operational Support: Manage calendars, correspondence, and filing. Prepare materials for committee meetings. Partner closely with the Associate Director and Director on special projects and daily operations.
• Outreach & Marketing : Support targeted outreach to diverse communities. Help develop and distribute admissions materials. Represent CHS at local fairs and events when needed.
• Other Duties: Contribute to a positive, inclusive office environment and perform additional tasks as assigned to support enrollment goals.

Prerequisites for the position

• Bachelor's degree and 2+ years of experience in admissions, enrollment management, administrative support, or a related field; independent school experience preferred.
• Proficiency with database systems (Ravenna experience preferred) and Microsoft Office and/or Google Workspace.
• Strong written, verbal, and interpersonal communication skills with the ability to engage warmly with families from diverse backgrounds.
• Exceptional organizational and project management skills with strong attention to detail and the ability to manage multiple priorities in a fast-paced environment.
• Warm, welcoming presence with a genuine commitment to representing the school with care and professionalism.
• Proactively solutions-oriented with a creative, positive approach to problem-solving.
• Availability for some evening and weekend responsibilities, with flexibility for remote and in-person work as required.

The Chestnut Hill School Offers :

• Eligibility for health, dental, and vision care benefits.
• Professional development opportunities and training.
• Easy access to public transportation (Chestnut Hill D Line stop) with paid MBTA passes.
• A collaborative team approach and supportive work environment.

The Chestnut Hill School is an equal opportunity employer and does not discriminate on the basis of race, color, religion, national or ethnic origin, ancestry, sex, disabilities, sexual orientation, gender identity and expression or family composition or any other status protected by applicable law in the administration of its employment, education, admission, financial aid, and other policies and programs.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.