Accounts Payable Specialist

Accounts Payable - Travel & Expense Specialist

Location: Boston, MA (Hybrid/Onsite as applicable)

Employment Type: Full-Time

Overview

Our client is seeking an experienced Accounts Payable - Travel & Expense Specialist to join their Corporate Accounts Payable team. This role is responsible for supporting all travel and expense (T&E) reimbursement activities across a large healthcare system, with a primary focus on corporate credit card administration, expense report processing, policy compliance, and system support.

This position partners closely with Accounts Payable leadership, Procurement, Finance Information Systems, and external vendors to ensure accurate, timely, and compliant processing of travel- and expense-related transactions.

Key Responsibilities

• Administer and support the Corporate Card Program, including reconciliation, issue resolution, and ongoing maintenance

• Process and review travel and expense reports in accordance with company policy

• Provide training and user support for expense reimbursement software (including virtual training and tip sheets)

• Serve as the primary liaison with the organization's travel agency and banking partners

• Manage Accounts Payable credit card requests, usage guidelines, payments, and record retention

• Troubleshoot user inquiries related to travel, credit cards, and expense systems or portals

• Partner with Finance Information Systems on master data updates, system enhancements, and data flow changes

• Produce and analyze expense and reimbursement reports; perform audits for policy adherence

• Support internal and external audit requests by providing accurate documentation

• Perform month-end balance reconciliations and assist with invoice and statement processing as assigned

• Develop and maintain travel reporting and support annual travel policy reviews

• Identify opportunities for cost savings and process improvements within T&E and AP functions

• Contribute to monthly KPI reporting and ad hoc financial analysis

• Collaborate with Procurement and AP leadership on defining the future state of Travel & Expense operations

• Participate in special projects and additional duties as assigned

• Ensure compliance with internal controls and organizational behavioral standards

Qualifications

• Education: Associate or Bachelor's degree required

• Experience: 3-5 years of experience in an Accounts Payable or Travel & Expense function

• Technical Skills:

• Proficiency in Microsoft Office (Outlook, Word, Excel required)

• Experience with expense management systems; Lawson/Infor General Ledger experience preferred

• Ability to quickly learn and effectively use new financial systems

• Core Competencies:

• Strong attention to detail and organizational skills

• Ability to manage multiple priorities in a deadline-driven environment

• Excellent communication and customer service skills

• Analytical mindset with a focus on accuracy, compliance, and continuous improvement

Why This Role

This is an excellent opportunity to join a mission-driven organization with a complex and evolving Travel & Expense environment. The role offers visibility across finance, procurement, and executive stakeholders, along with the chance to influence future-state T&E processes.

Job Type & Location

This is a Contract position based out of Dracut, MA.

Pay and Benefits

The pay range for this position is $30.00 - $35.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Dracut,MA.

Application Deadline

This position is anticipated to close on May 14, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.