Administrative Secretary

Job Description

Job Description

Office Secretary / Administrative Assistant – BPR Electrical Company

Position Overview

We are seeking a highly organized and detail-oriented Office Secretary / Administrative Assistant to support the daily operations of our growing electrical contracting company and other businesses we own. The ideal candidate will have strong administrative and accounting skills, experience with QuickBooks, and the ability to effectively communicate with customers, vendors, and field personnel. This role is essential to keeping office operations running smoothly and ensuring projects are supported from estimate through final invoicing.

Responsibilities

• Answer and direct incoming phone calls in a professional manner.
• Manage company email correspondence and respond to customer inquiries.
• Prepare, organize, and distribute material lists for estimating and quoting purposes.
• Create, send, and track customer invoices.
• Assist with accounts payable and accounts receivable functions.
• Maintain accurate records using QuickBooks and company filing systems.
• Enter and update data in Excel spreadsheets and company databases.
• Coordinate with vendors and suppliers regarding pricing, orders, and deliveries.
• Schedule appointments, meetings, and service calls as needed.
• Support project managers and field staff with administrative tasks.
• Plan and coordinate company events, employee gatherings, and team activities.
• Maintain organized office records and assist with general office management duties.

Qualifications

• Experience with QuickBooks preferred but not required.
• Accounting and bookkeeping knowledge preferred.
• Proficiency in Microsoft Excel, Word, and Outlook.
• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities.
• Attention to detail and accuracy in data entry and record keeping.
• Previous experience in construction, electrical, or trade-related industries is a plus.

Desired Skills

• QuickBooks
• Accounting & Bookkeeping
• Microsoft Excel
• Email Management
• Customer Service
• Phone Communication
• Invoice Processing
• Data Entry
• Vendor Coordination
• Event Planning
• Organization & Multitasking

Benefits

• Competitive pay based on experience
• Paid holidays and vacation time
• Opportunities for growth and advancement
• Supportive team-oriented work environment

Location: Bolton MA
Employment Type: Full-Time

We are looking for a dependable and motivated team member who takes pride in staying organized, communicating effectively, and helping support a successful electrical contracting business.