Finance and Administration Analyst

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Position Description

Harvard's Office of Finance and Administration for the Office of the President and Provost (OPP) is the central finance office responsible for supporting the President, Provost, and Executive Vice President in pursuing OPP's financial, administrative, and academic planning objectives. The OPP Finance and Admin team is responsible for financial planning and budget development, reporting and analysis, and financial administration and operations. The team provides guidance and consultation by working to ensure compliance with University and federal guidelines, by mitigating risk, and by promoting the financial health of the University. The office oversees the full range of finance and administrative functions for all organizations under the umbrella of the Office of the President and Provost, a portfolio encompassing OPP departments, allied and affiliate organizations, agencies, as well as central and school-based initiatives. The team collaborates on the strategy and implementation of financial and organizational plans and is responsible for organizational reviews, approval of staffing requests, operations of buildings and spaces, and local implementation of new enterprise systems across the portfolio. Reporting to the Senior Finance Manager, the Finance and Administration Analyst is responsible for financial reporting and analysis, financial planning, and financial administration for a group of OPP departments, e.g. the Office of the Provost, Office of Faculty Development and Diversity, Office of Institutional Research, the Office for Gender Equity, and other priorities of the President and Provost. Principal Duties and Responsibilities:

• Work closely with assigned OPP departments to develop operating budgets across multiple sources of funding including core funds, gifts, endowments, and other funds for the annual budget submission to Central Administration.

• Upload budget data to the Harvard University Budgeting System (HUBS) to analyze and evaluate financial results.

• Serve as primary contact for departments for guidance on complex fiscal policies and procedures.

• Ensure compliance with University and OPP policies and procedures, relevant legal and tax implications, and restricted fund terms.

• Responsible for oversight of spending and monitoring budget to actuals across departments. Highlights key issues for Senior Finance Manager, department leadership, and senior leadership.

• Review and approve corporate card, PCard, reimbursements, and B2P payments; identifies and seeks remedial action on spending or activities that are not in compliance with OPP/Harvard policy.

• Manage quarterly close and year-end close processes for departments; identify, analyze, and resolve discrepancies.

• Process journals, run monthly financial reports, and disseminate timely updates on budget to actuals to department level administrative leads; serve as transactional backup during times of transition for departments who perform their own financial functions.

• Works closely with Senior Finance Manager to enhance internal reporting and record-keeping processes and systems.

• Represent OPP at University-wide committees including the Financial Analysts Forum.

• Conduct analyses to respond to ad-hoc queries and strategic requests to support the priorities and decision-making of the President, Provost, EVP, and other senior University leadership.

Basic Qualifications

• Bachelor's degree or equivalent work experience required
• Minimum of 5 years' relevant work experience

Additional Qualifications and Skills

The following Additional Qualifications are strongly preferred. If you meet some, but not all, you are still encouraged to apply; we value employees with a willingness to learn.

• Demonstrated experience with financial systems and data query tools.

• Experience with budget management, financial analysis and financial modeling.

• Excellent organizational, problem-solving, written and verbal communication, and interpersonal skills.

• Collaborative working style and the ability to build strong relationships with people at all levels of the organization.

• Ability to handle complex and confidential information with discretion

• Familiarity with Harvard systems, applications, and policies strongly preferred.

Working Conditions

• Work is performed in an office setting

Additional Information

Candidates moving forward in the process may be asked to complete a case study/skills assessment. Harvard University supports a hybrid workplace model which will actively support some remote work. Specific days and schedules for on-site work and remote work will be discussed during the interview process. Please note hybrid workers must reside in a state where Harvard is registered to do business (CA, CT, GA, IL, MA, MD, ME, NH, NJ, NY, RI, VA, VT, and WA). The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up to date on CDC-recommended vaccines.

Benefits

We invite you to visit Harvard's Total Rewards website to learn more about our outstanding benefits package, which may include:

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Job Function

Finance

Department Office Location

USA - MA - Harvard

Job Code

F0957P Financial Analyst III

Work Format

Hybrid (partially on-site, partially remote)

Sub-Unit

Office of the President and Provost

Salary Grade

057

Department

Office of the President and Provost/ Finance and Administration

Union

00 - Non Union, Exempt or Temporary

Time Status

Full-time

Pre-Employment Screening

Education, Identity

Schedule

Full time. Monday through Friday. 35 hours per week.

Commitment to Equity, Diversity, Inclusion, and Belonging

Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.