Business Office Assistant - Entry Level

Job Description

Job Description

Business Office Assistant

Concord, MA

Full Time – 40 hour opportunity

Hourly rate: $20.00 - $21.00

Entry Level opportunity

Job Summary

Individual will join a five-person team of professionals who manage the finances of the agency. Overall responsibilities include reviewing reports and reconciling differences, assisting with data entry, and performing a variety of other office tasks. Prior experience in an accounting position is a plus. Schedule flexibility is possible to fit your needs.

Join our team and change someone's life!

At Minute Man Arc, our dedicated staff includes more than 200 employees who improve the lives of people with disabilities. We offer a work environment that values and respects diversity. Living up to our core values, we empower the people we proudly support and make a real impact in the world. We provide hands-on training opportunities with plenty of room for growth, both personally and professionally. If you want a meaningful job with exceptional benefits, read on...

Our benefits:

$2,000 hiring bonus

10 days paid vacation every year to start

13 days paid holidays each year

3 days paid personal time each year

Up to forty hours sick time in accordance with the MA sick time law.

Health insurance with fully paid health care deductible

Free prescription drugs -- no copays

Dental insurance available

Vision insurance available

Free life insurance in the amount of your annual salary

Free short-term and long-term disability insurance

Free training and certification in your field

Tuition reimbursement

Essential Duties and Responsibilities

• Review bi-weekly payroll retirement deductions.
• Review monthly payroll deductions for medical, dental, and vision benefits, and compare to vendor invoices for accuracy.
• Review staff overtime report and enter in the current fiscal year tracking spreadsheet.
• Enter cash, checks and credit card transactions daily into spreadsheet.
• Assist in reviewing the regional transportation service billing twice per month.
• Take attendance at the front door as clients with disabilities are arriving each morning.
• Perform other office duties such as filing, scanning, and preparing purchase requisitions. Be a backup resource for other administrative functions as needed.
• Review multiple bi-weekly reports on various topics such as payroll, food stamps and overtime.
• Prepare requisitions for payment for Employment Services, CBDS and administration as necessary.

Requirements

Basic understanding of office practices.

Math skills sufficient to perform essential functions of the position.

Ability to utilize computers (Excel and Word) and telephones to perform essential functions.

Attention to detail and strong organizational skills are critical.

Minimum high school diploma and relevant experience.

Prior accounting experience preferred

Minute Man Arc is committed to providing a caring and safe environment for all the individuals we serve. To help ensure this, Minute Man Arc conducts annual background checks on all employees. These checks include a criminal background check (CORI).