Executive Assistant
Job Description
Job Description
We are looking for an experienced Executive Assistant to join our team in Waltham, Massachusetts. This part-time Contract to permanent position offers an exciting opportunity to contribute to a dynamic and growing startup environment. The role will involve providing critical support to executives, managing office operations, and coordinating team activities.
Responsibilities:• Oversee office supply inventory, place orders, and manage vendor relationships to ensure smooth daily operations.
• Coordinate and organize weekly team lunches, small events, and celebrations to enhance team culture.
• Provide comprehensive administrative assistance, including managing schedules, booking travel arrangements, and tracking expenses.
• Act as the primary point of contact for executive-level meetings, ensuring all logistics are handled efficiently.
• Maintain accurate records and manage documentation using tools like Google Drive.
• Support the team by adapting to evolving priorities and tasks in a fast-paced startup environment.
• Assist with hospitality needs, ensuring a welcoming and detail-oriented atmosphere for internal and external meetings.
• Collaborate with vendors to streamline purchases and negotiate contracts when necessary.
• Handle ad-hoc administrative tasks as required to support company goals.• Minimum of 3 years of experience in administrative or executive assistant roles.
• Proficiency in calendar management and coordinating travel arrangements.
• Strong organizational skills and attention to detail.
• Familiarity with tools like Google Drive for documentation and record-keeping.
• Ability to thrive in a startup environment with changing priorities.
• Excellent communication and interpersonal skills for interacting with vendors and team members.
• Proven ability to manage multiple tasks and meet deadlines effectively.
• Experience in event planning or hospitality coordination is a plus.
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