Manager of Administration

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Position Summary

• The selected applicant's primary role is to support the Manager of Administration in all administrative and financial activities needed for the success of MassDOT's Office of Transportation Planning (OTP). These responsibilities will include assisting in the annual development of the Massachusetts State Planning and Research (SPR) Work Program, a federally-funded program that funds planning and research projects within MassDOT's Office of Transportation Planning and a number of MassDOT Highway Division offices

• Candidates should demonstrate experience in data analysis, budgeting, strategic planning, and/or project management. Candidates should be comfortable working independently and, on a team, interfacing with a wide range of internal and external stakeholders, and drawing insights and conclusions from limited or imperfect information. Candidates should also be able to learn new systems and tools quickly and with limited direction. Strong quantitative and qualitative analytical skills and written and oral communication skills are required.

Duties and Responsibilities

• Support the directors, managers, and project managers at OTP in the contracting and financial work to support their planning and programming activities. These will include contracting and invoicing for projects.
• Monitor the execution of programs and projects against approved budgets, schedules, and other deliverables.
• Support the annual development of the SPR Work Program.
• Assist with the various program and departmental budgets to help to develop consolidated organizational budgetary documents.
• Assist in the review of draft SPR sections and funding requests for completeness and accuracy
• Develop, compile, and submit all final reports to FHWA including financial tables and reports, quarterly reports and amendments.
• Assist OTP staff managing contracts on standard operating procedures.

At MassDOT, transportation is not about roads and bridges, or trains and buses - it is about people. Our mission begins with customers - individuals, businesses, municipalities, and regional transit agencies. We support programs and projects that deliver a high return on investment. We partner with municipalities, public agencies, and private sector businesses. MassDOT supports the economic, quality of life, and environmental goals of the Commonwealth.

About MassDOT

The 4,000+ employees of Massachusetts Department of Transportation (MassDOT) takes great pride in connecting the Commonwealth's residents and communities. MassDOT is responsible for developing, implementing, and coordinating transportation policies and projects for the Commonwealth of Massachusetts and to efficiently plan, design, construct, and maintain a safe statewide transportation system which effectively meets the transportation needs of the Commonwealth. Information about MassDOT's inclusive culture and career opportunities can be found at mass.gov/massdot-careers.

MassDOT's divisions include: Highway, Registry of Motor Vehicles, Aeronautics, and Rail & Transit. Headquarters (Planning & Enterprise Services) provides business and administrative support and policy leadership for each of the four (4) divisions.

Qualifications

Minimum Entrance Requirements

This requisition will remain open until filled; however, first consideration will be given to those applicants that apply within the first 14 days.

All job applications must be submitted online through MassCareers to be considered. MassDOT employees should use their internal MassCareers account to apply.

Please provide a complete, accurate and current resume / application for MassDOT to review in order to determine if your submitted materials meet the minimum entrance requirements for the position.

Applicants must have at least (A) five (5) years of full-time or, equivalent part-time, professional, professional internship, administrative, supervisory, or managerial experience in business administration, business management, public administration, public management, clinical administration or clinical management or (B) any equivalent combination of the required experience and substitutions below.

Substitutions:

I. A certificate in a relevant or related field may be substituted for one (1) year of the required experience.

II. A Bachelor's degree in a related field may be substituted for two (2) years of the required experience.

III. A Graduate degree in a related field may be substituted for three (3) years of the required experience.

IV. A Doctorate degree in a related field may be substituted for four (4) years of the required experience.

Comprehensive Benefits

When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.

Want the specifics? Explore our Employee Benefits and Rewards!

• For questions regarding the job posting, please email Tricia Weston at Tricia. [email protected].
• For general questions regarding MassDOT, call the Human Resources Service Center at 857-368-4722.
• For a disability-related reasonable accommodation or alternative application method, call Derrick Mann at 857-368-8541

An Equal Opportunity/Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.

PESJobs

Official Title : Administrator IV Primary Location : United States-Massachusetts-10 Park Plaza Job : Accounting and Finance Agency : Massachusetts Department of Transportation Schedule : Full-time Shift : Day Job Posting : Dec 15, 2025, 2:05:30 PM Number of Openings : 1 Salary : 72,802.19 - 111,913.06 Yearly If you have Diversity, Affirmative Action or Equal Employment Opportunity questions or need a Reasonable Accommodation, please contact Diversity Officer / ADA Coordinator : Derrick Mann, Diversity Officer and Interim ADA Coordinator - 857-368-8541 Bargaining Unit : M99-Managers (EXE) Confidential : No Potentially Eligible for a Hybrid Work Schedule : Yes