Executive Assistant
- Manage dynamic calendars proactively, ensuring smooth scheduling even with frequent changes.
- Handle daily office organizational tasks.
- Coordinate travel arrangements/itineraries and submit related expense reports.
- Take notes in key meetings and follow up on action items.
- Actively maintain team communication channels in Gmail, Slack, etc.
- Assist with team social activities, offsites, and meetings.
- Assist with company events working closely with other Executive Admins and office management.
- Support department operations administration, such as expense tracking, legal document tracking, and other continuous process improvement initiatives.
- Build strong relationships with all stakeholders.
- Handle shipping, receiving, and management of prototypes as needed.
- Willingness to travel internationally if required to support executives and company initiatives.
- Proven experience (3-5 years) supporting multiple executives.
- Proactive organizational skills and calendar management.
- Excellent communication skills, both written and verbal; strong team player.
- Experience with collaboration software such as Google Docs, Sheets, Slides, etc.
- Ability to juggle multiple, simultaneous projects and deadlines; responds quickly.
- High level of professionalism and commitment to privacy and confidentiality.
- Willingness to contribute on tasks of all sizes.
- Efficient, fast-paced, and highly productive.
- Ability to work from our Boston HQ a minimum of 4 days per week.
- Passion for the health, wellness, and fitness space a plus.
- Handle shipping, receiving, and management of prototypes as needed.
- Willingness to travel internationally if required to support executives and company initiatives.
Recommended Jobs
Psychiatric Mental Health Nurse Practitioner, Brockton Behavioral Health Center, Per Diem
Boston Medical Center (BMC) is more than a hospital. It's a network of support and care that touches the lives of hundreds of thousands of people in need each year. It is the largest and busiest pr…
Printing Customer Service Representative
Job Description Job Description Premier brand packaging company in MA is busy. Due to client demand, the company is hiring an experienced CSR for day shift. Responsibilities include: Gather…
Senior Accountant
The Company: With deep expertise in chemistry, Nuvalent is working to create selective medicines designed with the goal to address the needs of patients with cancer. Nuvalent is an exciting early-…
Senior manager accounting
Join Axon and be a Force for Good. At Axon, we’re on a mission to Protect Life. We’re explorers, pursuing society’s most critical safety and justice issues with our ecosystem of devices and cloud…
Head of and senior manager
The Senior Manager, Commercial Business Analytics plays a crucial role within Wayfair, leveraging data architecture and business intelligence expertise to drive strategic decision-making. This leader…
Nurse Practitioner/Physician Assistant
Who We Are: Since 1985, BHCHP’s mission has been to ensure unconditionally equitable and dignified access to the highest quality health care for all individuals and families experiencing homelessn…
Consultant - insurance
Company Description It all started in sunny San Diego, California in 2004 when a visionary engineer, Fred Luddy, saw the potential to transform how we work. Fast forward to today — ServiceNow sta…