Grants and Finance Operations Coordinator

About Growing Places

Growing Places is a nonprofit 501(c)(3) organization that has been strengthening food and nutrition security in the 27 communities of North Central Massachusetts since 2001. We work to leverage the region’s agricultural assets to create a resilient local food system that benefits farmers, food buyers, and the broader community. For the past five years, Growing Places and its partners have been laying the groundwork for a Regional Food Center, a network that connects local food producers to the community through aggregation, processing, and distribution services.

Position Summary

The Grants and Finance Operations Coordinator is a critical role responsible for ensuring that all federal, state, local, and private grants are administered in full compliance with funder requirements—from award receipt through reporting and close-out. This position also supports accounting and finance operations and plays a key role in maintaining the financial integrity of the organization in collaboration with the leadership team.

Key Responsibilities

Grants Administration

• Track and maintain all grant-related documentation and compliance requirements
• Collaborate with leadership and grant consultants on grant proposals and budgets
• Coordinate grant-related activities across the management team, ensuring smooth transitions for each stage of the grant cycle and deliverables are met
• Monitor grant expenditures and maintain reporting schedules
• Prepare and submit timely invoices and reports to funders
• Assist with grant audits and ensure adherence to regulatory requirements

Finance Operations

• Support monthly reconciliations and assist in preparing financial statements
• Assist with payroll processing, accounts payable, and accounts receivable
• Contribute to the preparation of annual audits and required documentation
• Maintain accurate, secure, and organized financial records

Work Environment & Culture

Growing Places is an equal opportunity employer. We offer a mission-driven and community-centered workplace. The Grants and Finance Operations Coordinator will be part of a passionate team working to make sustainable and healthy food more accessible in North Central MA with the farmers we support.

Required

• Bachelor’s degree in accounting, finance, nonprofit management, or related field (or equivalent experience)
• Minimum of 2 years’ experience in grants administration and nonprofit finance
• Proficiency with QuickBooks Online and Microsoft Office (Word, Excel, Outlook)
• Excellent attention to detail and organizational skills
• Strong written and verbal communication abilities
• Commitment to Growing Places’ mission and values
• Ability to work in a fast-paced, collaborative environment and engage a diverse team

Preferred

• 8–10 years of bookkeeping or full-cycle accounting experience
• Experience with GAAP and nonprofit grant compliance
• Background in nonprofits, food systems, or supply chain operations
• Experience with time tracking, inventory, and customer sales software

Compensation: $24–$27/hour (commensurate with experience)
Schedule: Full-time or part-time negotiable
Benefits: Health insurance stipend and paid time off included