Administrative Assistant

Administrative Assistant
Our client in Lowell, MA is looking for an Administrative Assistant to join their team!

Responsibilities of the Administrative Assistant

• Accurate and timely fulfilment of all duties assisting the daily administration of the office to the President, Vice President’s, Senior Accountant and Payroll and Office Administrator
• Maintain and administer the company website
• Distribute daily mail and correspondence
• Work with Senior Accountant on AP and AR
• Enter daily fuel activity
• Preparation and documentation of all drug and alcohol polices and plans, as well as the monthly and quarterly reports associated with the plans
• Maintains and scans all company files
• Types and distributes all correspondence between the Company and Union.
• Accurate and complete documentation of all union mechanic and union driver personnel records
• Establishes all driver new hire files
• Establishes and maintains all vehicle fleet information
• Completes the unemployment paperwork received and monitors the monthly statements
• Timely processing of vehicle registrations
• Maintains and updates a complete listing of all insurance certificates issued
• Submission of all vehicle accident reports as well as personal injury reports to the insurance carrier
• Prepares OSHA reports from the personal injury reports
• Orders all office supplies and services
• Completes travel and hotel reservations for all management and union personnel as needed
• Special projects as requested

Qualifications of the Administrative Assistant

• A minimum of 3 years experience in office administration role
• A minimum high school diploma or equivalent
• Superior proficiency with Microsoft Word and Excel - A MUST!
• Knowledge of Microsoft Dynamics GP a plus but not required
• Knowledge of website administration a plus but not required
• Knowledge of payroll processing a plus but not required
• Knowledge of ADP Workforce Now software a plus but not required
• Superior organizational skills with strong attention to detail and determination for accuracy.
• Ability to work independently and complete a wide variety of tasks in a timely manner

Monday through Friday. Pay depends on experience, $22-$25hr

To apply, please email a copy of your resume to [email protected], call 978-682-4994, or apply online at

Veterans and military spouses are encouraged to apply.
About Moore Staffing a Leddy Group Company
We are an employee owned, regional staffing company serving northern New England since 1994. We are real people helping real people find meaningful employment through our specialties: Accounting & Finance, Administrative & Customer Service, Engineering, HR, Industrial and Skilled Manufacturing.

Pay: $22.00 - $25.00 per hour

Work Location: In person