Administrative Assistant

Job Responsibilities:

• Coordinate and schedule meetings, briefings, and conference calls with internal and external stakeholders
• Prepare meeting agendas, take detailed minutes, and track action items for follow up
• Handle sensitive and confidential information, including Personally Identifiable Information (PII), with discretion
• Responsibilities will involve the prioritization, coordination, implementation, and follow through of all administrative workflow within the group, including shopping, timesheet entry, travel, work orders, visit requests, etc
• Experience utilizing various electronic tools, will schedule/coordinate travel, candidate interviews, distinguished visits, meetings, conferences, seminars, etc
• Will provide phone (answering and directing phone calls) and onsite coverage maintaining contact lists
• Will coordinate service needs for office equipment and maintain inventory of office supplies
• Will strive to create a positive and productive work environment and, utilizing self-initiative, create efficiencies of processes and enhanced communications.

Skills:

• 2-4 years’ experience
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Advanced Outlook and calendaring skills
• Advanced PowerPoint skills
• Excellent organizational, time management, and multitasking abilities
• Strong written and verbal communication skills with attention to detail
• Ability to balance and prioritize multiple task items in a very fast paced environment
• Ability to handle sensitive and confidential information, including Personally Identifiable Information (PII), with discretion
• Experience in preparing reports, presentations, and tracking action items
• Strong problem-solving skills with the ability to work independently.

Education/Experience:

• No specific Qualifications is required.