Manufacturing Office Manager

We are seeking a highly organized and experienced Office Manager to oversee daily operations in our manufacturing facility. The ideal candidate will have a strong background in manufacturing administration , human resources , and accounting support , ensuring efficient coordination across all departments. This role requires a hands-on leader who can balance multiple responsibilities and foster a professional, compliant, and customer-focused workplace.

Key Responsibilities

Human Resources and Compliance

• Manage employee onboarding, offboarding, and safety training processes.
• Oversee payroll, benefits administration, workers' compensation, and leave programs.
• Maintain accurate employee records and ensure compliance with state and federal labor laws.
• Monitor employment law changes and update company policies as needed.
• Support employee relations, performance management, and disciplinary documentation.

Customer Service and Office Administration

• Serve as the main point of contact for customers, providing responsive and professional service.
• Enter and manage customer orders, coordinate with production and shipping, and ensure timely delivery.
• Handle invoicing, order tracking, and resolve discrepancies promptly.
• Manage office operations, including phones, mail, supplies, and vendor relationships.
• Administer company fleet management, insurance tracking, and driver compliance programs.
• Track company assets and maintain accurate documentation.

Accounting Oversight and Support

• Supervise day-to-day accounting functions, including AP, AR, and bank reconciliations.
• Support the month-end close, audits, and financial reporting.
• Assist in budgeting and cost control initiatives.

Qualifications

• Minimum 5 years of office management experience with HR responsibilities.
• Prior experience in the manufacturing industry is required.
• Strong knowledge of payroll processing, benefits administration, and general accounting.
• Excellent communication, organizational, and multitasking skills.
• Proficient in Microsoft Office and accounting software.

Benefits

• Health Insurance
• Paid Time Off and Sick Leave
• Paid Holidays
• 401(k) with Company Match
• Life Insurance
• Short-Term Disability
• Annual Bonus