Part-Time Bookkeeper

Job Description

Job Description

Overview

The Bookkeeper supports and assists the Director of Operations in the financial administration of commercial real estate owned and managed by Rubicon Real Estate. The Bookkeeper is involved in various aspects of day-to-day operations of the company, including processing the payment of all bills and monthly rental deposits as well as maintaining financial records in QuickBooks desktop and Excel.

This position is ideal for someone seeking flexible hours and strong work/life balance in a collaborative, small-team environment, located in Newton, MA.

Key Skills & Qualifications

• Strong organizational skills and attention to detail, particularly with numbers
• Excellent time management and follow-through
• Ability to take direction and work collaboratively as part of a team
• Proficiency in QuickBooks desktop and Microsoft Excel
• Familiarity with payment processing platforms preferred

Primary Responsibilities Accounts Receivable (Tenant Payments):

• Process and track tenant payments; report discrepancies and delinquencies
• Deposit checks and record ACH/EFT payments
• Enter all payments into QuickBooks and maintain collections tracking spreadsheet

Accounts Payable (Bills & Vendor Invoices):

• Organize and process recurring and non-recurring invoices for payment (1st & 15th cycles)
• Date-stamp and route invoices for coding and approval
• Prepare checks for signature or ACH payments for approval and distribute payments
• Quarterly Tax payments for all properties
• Mortgage Payments (via check & ACH)
• Quarterly insurance billing

QUICKBOOKS and Financial Management:

• Maintain accurate records in QuickBooks, including recurring (memorized) transactions
• Prepare monthly billings across all entities and set up transfers

General Accounting & Administrative Support:

• Reconcile monthly bank and mortgage statements
• Download and record monthly American Express transactions
• Enter and Track W-9 information for Tenants and Vendors
• Assist with annual tenant billings and operating expense reconciliations

Other

• Hourly part-time employee (15 hours per week)
• 2 Weeks Paid Vacation (15 hours per week – 5 hours per day)

Company Description

Rubicon Real Estate, LLC is a fully integrated real estate company based in Auburndale, (Newton) Massachusetts. Rubicon is primarily focused on acquiring and managing properties in New England and is actively seeking core and value add assets to purchase. These properties include grocery-anchored shopping centers, neighborhood shopping plazas, mixed use urban developments, industrial properties and entitled land.

Founded in 2001, Rubicon has developed a reputation for being entrepreneurial and innovative in terms of re-developing and creating value in commercial real estate.

Company Description

Rubicon Real Estate, LLC is a fully integrated real estate company based in Auburndale, (Newton) Massachusetts. Rubicon is primarily focused on acquiring and managing properties in New England and is actively seeking core and value add assets to purchase. These properties include grocery-anchored shopping centers, neighborhood shopping plazas, mixed use urban developments, industrial properties and entitled land.\r\n\r\nFounded in 2001, Rubicon has developed a reputation for being entrepreneurial and innovative in terms of re-developing and creating value in commercial real estate.