AP Assistant

AP Assistant

Reporting to: Office Manager

Status: Non-Exempt

indus is a family-owned and operated business that has been serving the northeast for over 65 years. We have a PEOPLE first culture full of hard-working employees and we strive to provide the best working environment possible. Our clients have come to expect only the best service and professionalism from our team. We seek to hire people with a proactive mindset and the ability to work independently as well as with a team. Our goal at indus is to provide opportunities for employees to develop a career, not just another job.

Job Purpose

The Accounts Payable Assistant is responsible for performing accounting, internal controls and clerical functions and procedures to maintain and process accounts payables.

Duties & Responsibilities

• Processes AP documents in queue;
• Scans and organizes AP documents appropriately;
• Researches internal coding methodology to properly charge expenses;
• Tracks and resolves discrepancies on vendor statements;
• Performs data integrity duties including organizing and filing statements, liens, waivers and unattached tickets; and
• Performs other duties as required.

Qualifications

• College degree preferred or equivalent experience in lieu of college degree required;
• Minimum 1-3 years previous related experience;
• Ability to process a large volume of transactions accurately;
• Good mathematical and analytical skills required;
• Demonstrated ability to maintain confidentiality and handle sensitive information;
• Proficiency in Microsoft Office Suites, especially Excel;
• Must be detail oriented and highly organized;
• Ability to work in a fast-paced work environment;
• Ability to interact professionally, both verbally and in writing;
• Ability to work under pressure in a deadline driven environment;
• Must be proactive and solution oriented; and
• Knowledge of applicable accounts payable/general ledger systems and procedures, and chart of accounts, preferred.

Working Conditions/ Physical Requirements

• Requires extensive computer use for long periods of time;
• Noise level is typically quiet in the office;
• Required to stand, walk, use hands or fingers to probe, handle, or feel and reach with hands or arms;
• Required to sit for long periods;
• Required to listen and respond in a professional manner;
• Occasionally required to lift and/or move up to 25lbs;

Benefits Offered:

• 401(k) and Pension
• 1 Remote Day per week
• Employee assistance program
  • Legal assistance
  • Elder/Childcare guidance
  • Adoption assistance
  • Retirement planning
• Flexible spending account
• Health savings account
• 80% employer paid Health insurance
• Dental insurance
• Vision insurance
• $100K Life insurance coverage on day 1
• $100K AD&D insurance coverage on day 1
• Paid time off
• Referral program