Office Manager

SUMMARY

We are looking for a detail oriented, well-organized, and collaborative Office Manager to join our team. The ideal candidate will bring strong administrative experience and background knowledge in office management to help ensure daily operations run efficiently. This role requires excellent communication, organizational skills, and proficiency with office software and systems. As Office Manager you will play an essential role in supporting teams, and manage overall office function

ESSENTIAL JOB FUNCTIONS*

Finance and Technology Duties:

• Ensure all vendor information is accurate
• Activate new credit cards and updating Chart of Accounts
• Able to fill in as needed for AP & AR Administrators
• Manage general liability
• Ordering and maintaining office supplies
• File all insurance and invoicing paperwork
• Monitoring utilities for company-owned properties
• Keeping the office clean and organized, ensuring trash and recycling is removed weekly
• Fleet management including accidents, general maintenance, adding/removing employees to insurance and fleet tracking
• Reconciling bank statements weekly
• Customer Service with clients
• Manage safety materials
• Trouble shoot/ liaison between tech support and staff

AR & AP Responsibilities:

• Create all QuickBooks AR &AP reports
• Oversee & assist with daily AP issues
• Create all AP processes
• Review & approve all overhead invoices/bills
• Weekly meeting to manage Accounts Payable Administrator
• Oversee & assist with daily billing issues
• Review & approve weekly invoices
• Track billing rates

HR Duties:

• Support human resources tasks such as payroll processing and employee onboarding
• Set up new hires in Quickbooks Desktop

PREPARATION, KNOWLEDGE, SKILLS AND ABILITIES

• High school diploma or general education degree (GED)
• Valid driver’s license
• Experience working in an office setting
• Excellent understanding of computer use
• Minimum of 5 years of QuickBooks experience
• Microsoft Office proficiency in Word, Excel (formulas), and Outlook
• Ability to adapt to new software
• Must be detail-oriented
• Ability to multitask is essential
• Must be proficient with e-mails, smartphones, and texting
• Ability to work alone and with a team
• Must have a caring and professional demeanor with customers
• Good listening and communication skills
• Positive attitude and a willingness to learn
• Ability to work overtime as needed
• Present a professional image in dress, grooming, and demeanor
• Must adhere to the company policies in the Fresh Start Contracting company handbook

SUPERVISORY RESPONSIBILITIES

The office manager is responsible for supervising the Accounts Payable Administrator.

JOB TYPE: Full-Time

PAY: $70,000-$80,000 Salary

BENEFITS:

• Health
• Dental
• Vision
• Disability
• 401(k) with company match

WORKING CONDITIONS/PHYSICAL DEMANDS

This position requires sitting for long periods of time. The employee will also be viewing screens (computers, mobile devices, etc.) for long periods of time which may have adverse effects on vision. This position also requires a lot of typing. Using a mouse and keyboard for extended periods has been linked to carpal tunnel syndrome. The employee must have excellent stamina to sit for long periods, stand quickly as well as walk around the office. Essential duties will require bending, using hands and fingers, talking and hearing.

The above statements are intended to describe the general nature and level of work being performed by people assigned to do this job. The above is not intended to be an exhaustive list of all responsibilities and duties required.

Fresh Start Contracting Corp. is an equal opportunity employer. It is the policy of the Company to prohibit discrimination and harassment of any type and to afford equal employment opportunities to employees and applicants, without regard to race, color, religion, sex, national origin, age, disability, genetic information, gender identity or expression, or veteran status. The Company will conform to the spirit as well as the letter of all applicable laws and regulations. The Company will take action to employ, advance in employment and treat qualified Vietnam era veterans and disabled veterans without discrimination in all employment practices.

*External and internal applicants, as well as position incumbents who become disabled as defined under the Americans with Disabilities Act must be able to perform the essential job functions (as listed) either unaided or with the assistance of a reasonable accommodation to be determined by management on a case by case basis.