Office Manager

Position Summary 
We are seeking a detail-oriented and highly organized individual to provide office administration and financial support. This role involves accounts receivable (A/R), accounts payable (A/P), account reconciliations, and the preparation of accurate financial reports. The ideal candidate will have strong analytical skills, attention to detail, and the ability to manage multiple financial tasks simultaneously. 

Key Responsibilities 

• Financial Record Management: Maintain accurate financial records by processing A/R and A/P, recording journal entries, and reconciling bank, credit card, and general ledger accounts. 

• Financial Reporting and Analysis: Prepare and analyze financial statements and reports, including income statements, balance sheets, budget, and cash flow statements; provide insights and recommendations to senior management to support strategic decision-making. 

• Administrative Support: Support other administrative and financial tasks as needed to ensure smooth office operations. 

Qualifications & Skills 

• Bachelor’s degree in accounting, finance, or related field (or equivalent work experience). 

• 5 years of experience in accounting, bookkeeping, or office administration. 

• Proficiency in accounting software (QuickBooks Online), Microsoft Office Suite (Excel, Word, Outlook). Knowledge of Aspire business management software is a plus.

• Strong analytical and problem-solving skills. 

• Exceptional attention to detail and accuracy. 

• Excellent organizational skills with the ability to manage multiple priorities. 

• Strong communication skills, both verbal and written, with the ability to work effectively with Rapoza associates and clients. 

• Ability to maintain confidential information and exercise appropriate discretion. 

• Ability to work independently as well as collaboratively within a team. 

What We Offer 

• Competitive salary and comprehensive benefits package, including health and dental insurance, retirement savings plan with employer contribution, paid time off, and holiday pay 

• Opportunities for professional development and career growth 

• A collaborative, supportive, and team-oriented work environment