Assistant Site Coordinator, EEC

Job Description

Job Description

Summary: The Assistant Site Coordinator oversees program aspects of the school-age programs alongside the Site Coordinator. They will ensure proper supervision of the programs, maintain ratios, assist in curriculum and planning, facilitate staff training and monthly meetings, and will ensure the smooth operation of the program across all disciplines.

Why Work for SMOC?

• Paid Time Off: All full-time employees can accrue up to 3 weeks of vacation, and 2 weeks of sick time and are eligible for 12 paid holidays during their first year of employment.
• Employer-paid Life Insurance & AD&D and Long-Term Disability for full-time employees.
• Comprehensive Benefits Package including Medical Plans through Mass General Brigham with an HRA Employer cost-sharing program, Dental Plans with Orthodontic Coverage, and EyeMed Vision Insurance available to full-time employees.
• 403(B) Retirement Plan with a company match starting on day one for all full-time and part-time employees.
• Additional voluntary benefits including; Term and Whole Life Insurance, Accident Insurance, Critical Illness, Hospital indemnity, and Short-Term Disability.
• Flexible Spending Accounts, Dependent Care Accounts, Employee Assistance Program, Tuition Reimbursement and more.

Primary Responsibilities:

• Proper supervision and safety of the children are the number one priority.
• Ongoing training and mentoring staff.
• Ensure staff ratios are met at all times.
• Ensure the safety of all the children in their care.
• Upkeep of accurate attendance for bus, daily, weekly, and all other necessary attendances.
• Tour prospective families and answer any questions about the program. Provide all paperwork, including but not limited to packets, medical paperwork if applicable, voucher paperwork if applicable, and all other necessary items before the starting date.
• Meet with children and parents when applicable regarding behavior, discipline, and safety.
• Follow all EEC and SMOC regulations, policies, and requirements.
• Execute staff observations and reviews within the required time frames. Observations are done monthly and reviews annually.
• Conduct SACERS annually.
• Manage day-to-day safety, repairs, and cleanliness inside and out in all areas and report all safety concerns ASAP and, when needed, remove children from the area.
• Ensure all staff have received 51 A training and understand they are mandated reporters.
• Maintain all activity areas for cleanliness and safety before and after each shift.
• Food & Milk ordering.
• Support Kitchen staff.
• Communicate and collaborate with all other entities and agencies as necessary, including but not limited to the public schools in their care, social services, state agencies, and more.
• Cover shifts due to callouts and vacation time off as needed.
• Cover the classrooms of all ages when school age is not in session.
• Responsible for running the day-to-day program and troubleshooting all daily occurrences with the Site Coordinator, including staffing issues, parent conferences, group work, and buses.
• Maintain accurate daily attendance records in both ChildPlus and required paper attendance forms, including sign-in/sign-out information, absence reasons, and attendance notes. Ensure all records are completed within established timelines and comply with Head Start, EEC, CACFP, and program requirements.
• Responsible for bus coverage.
• Track and communicate any bus incidents.
• Communicate with families using School Status Connect.
• Order supplies and educational materials as needed.
• Participate in PD days.
• Answer phone calls and respond to emails promptly.
• Hours are 9:30am-6pm school year/varies school vacation & summer.
• Other duties as assigned.

Knowledge and Skill Requirements:

• Must meet EEC Site Coordinator qualifications.
• Associates/Bachelor ’s Degree in Education or related field preferred.
• Lead Teacher Certification preferred.
• Ability to work independently and meet deadlines.
• Flexibility and multi-tasking are a must.
• Working with patience and respect in a diverse and inclusive center.
• Proficient in curriculum and planning all activities in an age-appropriate manner.

Organizational Relationship:

• Directly reports to the Site Coordinator and/or Center Director
• Direct reports of this position are Assistant group leaders and Group leaders.

Physical Requirements: Lifting of children up to 30 lbs. Proof of physical exam within the last year, determining good health and meeting all EEC requirements. Physically able to perform CPR, including: ability to get on the floor, ability to give an effective breath (making the chest rise), and ability to give effective chest compressions.

Working Conditions: As part of the responsibilities of this position, the Assistant Site Coordinator will have direct or incidental contact with clients served by SMOC in various programs funded or administered through the Executive Office of Health and Human Services. A successful background check is required of all employees of SMOC.

Monday through Friday: 9:00AM - 6:00PM during the school year. Rotating Summer hours between 7:00AM - 6:00PM. Includes a 1-hour unpaid lunch break.
40 Hours per week.