Executive assistant

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Job Description Summary

Performs complex and specialized executive administration assistance to a Vice President at GE Aerospace. Serves as the primary point of contact for internal and external constituencies. The Executive Assistant may also serve as a liaison to the board of directors and senior management teams; organizes and coordinates executive outreach and executive relations efforts; and oversees special projects. The ideal candidate has had prior executive C-suite experience, can exercise good judgment in a variety of situations, with strong written and verbal communication, and proactive administrative and organizational skills. The Executive Assistant must work independently with minimal direction in a fast-paced, high pressure environment, and be accessible outside of normal working hours. Must be able to manage a wide variety of activities and confidential matters with discretion.

Job Description

Essential Responsibilities:

• Provides exceptional calendar management. Demonstrated ability to manage complex schedules, as well as an exceptional ability to prioritize inquires and requests while troubleshooting conflicts with little guidance. Able to make independent judgement and recommendations to ensure smooth day-to-day engagements.
• Communicate directly, and on behalf of the officer, to a broad range of internal and external stakeholders. Provides a bridge for smooth communication between the leader's office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff inclusive of peers and directs.
• Coordinate domestic and international travel arrangements; create travel trip itineraries; arrange for transportation, lodging, and other needs while traveling; communicate with supervisors while traveling to ensure that they are fully informed of all issues arising; process and reconcile T&L expense accounts; print and submit/mail VAT reports. Proactively identifies most efficient alternatives for travel, when options exist, that best align to business and personal needs of officer.
• Work closely, and effectively, with the officer to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the leader updated. Closely coordinates with key staff members of officer to ensure efficiency and effectiveness of all logistics.
• Prioritize conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
• Schedule, plan and organize all logistical details for in-house and off-site meetings, training and events. Handle all of the logistics for the direct and/or indirect leaders (transportation, hotel rooms, catering and tickets). Prepare presentation and documents; may be required to travel to events to assist with on-site facilitation. Coordination with broader planning teams, as necessary.
• Develop and prepare agendas for various departmental meetings; coordinate and attend staff meetings as appropriate; prepare and distribute minutes to appropriate personnel, on an as needed basis.
• Maintain filing and records management systems and other office flow procedures which may be confidential.
• Prepare, track and coordinate mail and shipments for the organization. Able to effectively acquire and maintain inventory of office supplies and equipment within budget constraints
• Helps support community responsibility events/activities.
• identify the necessary credentials to ensure proper access to employees, both US and Foreign Nationals, as well as visitors, in order to protect GE Proprietary information and comply with government regulations. Knowledge of point of contacts and tools for all requests.
• Facilities coordination: manage new hire working space, office moves, update floor plans, report building issues and communicate as necessary. Maintain office equipment, report any issues or request service to keep equipment operation. Custodian of organization resources.
• Make decisions per established policies, procedures and regulations and applies these to work problems
• Manage contacts using Outlook to conduct up-to-date database entry, track and manage highly classified correspondence, and facilitate relationships with key stakeholders. Maintain up to date organization charts, phone lists, and birthday lists.
  
  

Qualifications/ Requirements

• Bachelor's degree from an accredited university or college (or a high school diploma / GED).
• Minimum of 5 years' experience as an administrative assistant, including 3 years of experience supporting high-level executives (Sr. Manager and above), preferably within a large organization.
• Previous experience supporting C-suite level officer required.
• Flexible to support requests outside of standard working hours.
  
  

Desired Characteristics

• Knowledge of general office management and current computer/office communications technologies; Expert in Microsoft Software: PowerPoint, Word, Excel and Outlook.
• Able to run reports in Excel, Access, Business Objects and other data gathering programs. Input and update data into Oracle databases.
• Self-Starter, proactive, able to work independently with minimal direction, able to maintain confidentiality and handle matters discreetly.
• Effective time management and organizational skills; able to balance multiple priorities.
• Able to effectively interact and communicate with senior level management, corporate contacts and external customers.
• Excellent interpersonal, verbal and written communications including strong grammatical skills. High attention to detail.
• Able to anticipate future needs of the team/leader, process information accordingly, implement and maintain a process to ensure flawless execution of deliverables.
• Able to quickly identify and prioritize goals and uses resources. Able to create solutions and meet deadlines, while considering both strategy and efficiency.
• Team player with strong interpersonal skills, capable of working within a globally diverse team across different time zones and businesses.
  
  

Pay And Benefits

• The pay for this position is $63,000 - 120,000 annually. This posting is expected toclose on September 26th, 2025.
• Healthcare benefits include medical, dental, vision, and prescription drug coverage; access to a Health Coach, a 24/7 nurse-based resource; and access to the Employee Assistance Program, providing 24/7 confidential assessment, counseling and referral services.Retirement benefitsinclude the GE Retirement Savings Plan, a tax-advantaged 401(k) savings opportunity with company matching contributions and company retirement contributions, as well as access to Fidelity resources and planning consultants. Other benefits include tuitionassistance, adoptionassistance, paid parental leave, disability insurance, life insurance, and paid time-off for vacation orillness. ?GeneralElectric Company, Ropcor, Inc., their successors, and in some cases their affiliates, each sponsor certain employee benefit plans or programs (i.e., is a "Sponsor"). Each Sponsor reserves the right to terminate, amend, suspend, replace, or modify its benefit plans and programs at any time and for any reason, in its sole discretion. No individual has a vested right to any benefit under a Sponsor's welfare benefit plan or program. This document does not create a contract of employment with any individual.
  
  

Additional Information

GE Aerospace offers a great work environment, professional development, challenging careers, and competitive compensation. GE Aerospace is an Equal Opportunity Employer ( . Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.

GE Aerospace will only employ those who are legally authorized to work in the United States for this opening. Any offer of employment is conditioned upon the successful completion of a drug screen (as applicable).

Relocation Assistance Provided: No

GE Aerospace is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.

If you have questions about this posting, please contact [email protected]