Accounts Receivable and Billing Specialist

Description

Ensure accuracy of customer invoices and an efficient accounts receivable process. Reconcile completed service orders to generate customer invoices. Collaborate with team members to resolve any discrepancies. Work with customers and team members to ensure timely receipt of receivables. Provide backup support for other accounting team members.

Requirements

Billing and Reconciliation: 

• Reconcile completed service orders to create accurate customer invoices.
  Work with team members to resolve billing discrepancies. 
• Obtain purchase orders from customers to facilitate proper billing.
• Post vendor invoices for job related purchases. 
• Process technician receipts and expenses, coding, posting, and filing daily.
• Ensure timely completion of billing tasks to maintain. 

Accounts Receivable:

• Ensure timely payment of Aftermarket and Motor Shop customer invoices.
• Review the Accounts Receivable report daily and make collection calls as needed.
• Maintain an AR Aging of less than 15% over 45 days past due.
• Coordinate with team members to resolve customer issues that impede payment.
• Process daily bank deposits. 

Administrative and Other Duties:

• Provide back-up support for the receptionist on phones.
• Other duties as assigned

Education/Experience:

Five years related experience in a Service industry

High school diploma or equivalent; college degree desirable. 

Specific Qualifications:

Exceptional interpersonal skills

Proven verbal and written English communication skills

Highly detail-oriented and organized with strong math skills

Strong working knowledge of Word, Excel and Outlook required

Familiarity with Microsoft Navision system desirable

Comfortable working in a paperless environment, utilizing a computer for a majority of the day

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, stand, walk and frequently required to use hands to handle or touch and talk and hear.[1]

[1] The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel assigned to this job. This position is at will, which means that either the employee or Gustavo Preston Company may terminate the employment relationship at any time, with or without notice and for any reason or no reason.