Marketing & Administrative Assistant

Are you organized, creative, and energized by seeing your work make a real impact? We’re looking for a dynamic Administrative Assistant & Marketing Manager to be the backbone of our office operations and the driving force behind our marketing and brand growth.

This is a hands-on, fast-paced role where no two days are the same. You’ll help keep our office running smoothly while showcasing our landscaping and paving projects through marketing that turns great work into new business. If you enjoy juggling responsibilities, working independently, and being a key player in a growing construction company — this role is for you.

Keep the Office Running Smoothly

• Be the friendly first point of contact for customers, vendors, and visitors
• Manage incoming calls, emails, inquiries, and scheduling coordination
• Receive customer deposits and credit card payments and enter projects into the CRM
• Assist with DigSafe requests, filing, and documentation
• Support the Residential Estimator and CFO with quotes, contracts, invoices, purchase orders, and job documentation
• Communicate with residential clients regarding project timelines, site access, and updates
• Help track job progress, materials, and basic job costing
• Maintain organized digital and physical filing systems
• Keep the office stocked, organized, and running efficiently

📣 Bring Our Brand to Life (Marketing & Growth)

• Develop and execute marketing strategies that promote our landscaping and paving services
• Manage and update our website with service pages, project galleries, and customer testimonials
• Capture and organize photos and videos of completed projects — and turn them into compelling content
• Manage social media accounts with engaging before-and-after project posts
• Create eye-catching marketing materials such as brochures, proposals, signage, and digital ads
• Manage Google and online business listings, reviews, and local directories
• Track marketing performance, incoming leads, and conversion data
• Assist with CRM implementation and ongoing management alongside leadership
• Maintain residential sales logs and marketing data

🤝 Be a Key Part of the Customer Experience

• Follow up on leads and support the sales process
• Route sales calls to the appropriate team members and maintain call logs
• Prepare seasonal and bulk mailings
• Build strong relationships with customers and support repeat business
• Ensure a polished, professional, and consistent brand presence across all communications

🎯 What We’re Looking For

• 3+ years of experience in an administrative and/or marketing role (construction experience is a plus!)
• Associate’s degree or higher in Marketing or a related field
• Strong Microsoft Office skills
• Highly organized, detail-oriented, and proactive
• Creative mindset with an eye for branding and presentation
• Excellent written and verbal communication skills
• Ability to work independently and manage multiple priorities
• Valid driver’s license

💡 Skills That Will Help You Shine

• Self-starter who enjoys problem-solving
• Comfortable using office equipment (computers, printers, scanners, etc.)
• Ability to adapt and thrive in a growing, hands-on environment

🧍‍♀️ Physical Requirements

• Ability to sit and work at a computer for extended periods
• Ability to lift up to 20 pounds as needed

🕗 Schedule & Work Environment

• Full-time, in-office position
• Monday through Friday, 8:00 a.m. – 4:30 p.m.